How To Fix HRPAYDEE2419 - Tax year for &1 opened because of change in previous year

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEE2 - Message Class ELStAM Procedure

• Message number: 419

• Message text: Tax year for &1 opened because of change in previous year

What causes this issue?

The data of infotype <ZK>Tax Data</> (0012) is changed for the previous
year. The previous year is closed for the tax caculation.
Call using report <ZK>ELStAM Procedure: Update Master Data Using ELStAM
Procedure</> (RPCE2VD0_IN).
There is an ELStAM notification with a validity start date for the
previous year. The previous year is opened again due to the
<DS:SIMG.OHADST_ELSTAM_030>Customizing settings</>.
Call using report <ZK>IT 0012: Correction of Statement Period </>
(RPITXAD0).
The statement period (field <ZK>STKRT</>) is set for the previous year
again.

System Response

The system has made an entry in table T5D2M for the personnel number,
tax year, and payroll period.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEE2419 - Tax year for &1 opened because of change in previous year ?

  The SAP error message HRPAYDEE2419 indicates that there is an issue related to the tax year being opened due to changes made in a previous year. This typically occurs in the context of payroll processing, where adjustments or corrections to prior payroll data necessitate the reopening of a tax year.
  Cause:
  
  Changes in Previous Year Data: The most common cause of this error is that there have been changes made to payroll data from a previous tax year. This could include corrections to employee data, retroactive pay adjustments, or changes in tax calculations.
  Payroll Processing: If payroll has been processed for the current year and there are adjustments that affect the previous year, the system may need to reopen that year to accommodate the changes.
  Tax Reporting: Changes that affect tax reporting, such as adjustments to taxable income or deductions, can trigger this error.
  
  Solution:
  
  Review Changes: Check the changes made to the previous year's payroll data. Ensure that all adjustments are necessary and correctly entered.
  Reprocess Payroll: If changes are valid, you may need to reprocess payroll for the affected periods. This may involve running payroll simulations or recalculating taxes.
  Consult Documentation: Refer to SAP documentation or your organization's payroll policies to understand the implications of reopening a tax year and the necessary steps to take.
  Contact Support: If you are unsure about the changes or how to proceed, it may be beneficial to contact your SAP support team or a payroll specialist for guidance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling tax year changes.
  Payroll Configuration: Ensure that your payroll configuration settings are correct and that they align with your organization's tax reporting requirements.
  Testing: Before making changes in a production environment, consider testing in a development or quality assurance environment to avoid unintended consequences.
  
  Best Practices:
  
  Maintain thorough documentation of any changes made to payroll data, including the reasons for adjustments.
  Regularly review payroll processes and configurations to ensure compliance with tax regulations and to minimize the need for year-end adjustments.
  Train payroll staff on the implications of making changes to prior year data and the procedures for handling such situations.
  
  By following these steps, you should be able to address the HRPAYDEE2419 error effectively.