How To Fix HRPAYDEE2409 - Personnel no. for ID no. &1 and employer tax no. &3 on &2 is not unique

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEE2 - Message Class ELStAM Procedure

• Message number: 409

• Message text: Personnel no. for ID no. &1 and employer tax no. &3 on &2 is not unique

What causes this issue?

Multiple personnel numbers were found for the transferred data of ID
number, employer tax number, and key date.
The ID number (identification number in accordance with ?139b of the
German Fiscal Code) is stored in the <LS>Fiscal Data D</> infotype
(0012); the employer tax number of the company office for employment tax
is stored in the table <LS>T5D0P</>. The company office for employment
tax is summarized based on the Reporting personnel area using the
subapplication <LS>LSTB</> (Employment Tax Statement).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use the ID number to try to find the possible <LS>Fiscal Data D</>
infotype records and check the attributes for the ELStAM procedure in
these records.
After the data has been corrected, use the report ELStAM: Manage Data
Records to make the assignment. To do so, select the corresponding row
with the status <LS>Not Assigned</> and then choose the <LS>Assignment
</> pushbutton. You can then use the report ELStAM Procedure: Update
Master Data Using ELStAM Procedure to continue processing the data.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEE2409 - Personnel no. for ID no. &1 and employer tax no. &3 on &2 is not unique ?

  The SAP error message HRPAYDEE2409 indicates that there is a problem with the uniqueness of the personnel number for a specific ID number and employer tax number combination. This error typically arises in the context of payroll processing or employee data management within the SAP Human Capital Management (HCM) module.
  Cause:
  The error occurs when the system finds multiple records in the database that match the same ID number and employer tax number for the specified personnel number. This can happen due to:
  
  Duplicate Entries: There may be duplicate personnel records for the same employee in the system.
  Incorrect Data Entry: Data might have been entered incorrectly, leading to multiple records being created.
  Data Migration Issues: If data was migrated from another system, it may have resulted in duplicates.
  Configuration Issues: There may be issues with the configuration of the payroll or personnel administration settings.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check for Duplicates:
  
  Use transaction codes like SE16 or SE16N to access the relevant database tables (e.g., PA0001, PA0002) and check for duplicate entries for the personnel number, ID number, and employer tax number.
  Identify and resolve any duplicates by either deleting or merging records as appropriate.
  
  
  
  Correct Data Entry:
  
  Review the data entry process to ensure that personnel numbers and tax numbers are entered correctly and consistently.
  Implement validation checks to prevent duplicate entries in the future.
  
  
  
  Data Cleanup:
  
  If duplicates are found, you may need to clean up the data by removing or correcting the erroneous records.
  Ensure that the correct personnel number is associated with the right ID number and employer tax number.
  
  
  
  Consult with IT or SAP Support:
  
  If you are unable to resolve the issue, consult with your IT department or SAP support for assistance. They may have tools or scripts to help identify and resolve data integrity issues.
  
  
  
  Review Configuration:
  
  Check the configuration settings in the SAP system related to personnel administration and payroll to ensure they are set up correctly.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SE16/SE16N (Data Browser).
  SAP Notes: Search for SAP Notes related to HRPAYDEE2409 for any specific patches or updates that may address this issue.
  Documentation: Review SAP documentation on personnel administration and payroll processing for best practices in data management.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.