How To Fix HRPAYDEE2026 - Key date not allowed for change of data provider

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEE2 - Message Class ELStAM Procedure

• Message number: 026

• Message text: Key date not allowed for change of data provider

What causes this issue?

The data provider can only be changed on a key date within the current
month or on the first day of the following month.
In other cases, the change of data provider is rejected with the
procedure note 552010103 "refDatumAG liegt nicht zwischen dem 01. des
Monats des Eingangs und dem 01. des Folgemonats nach Eingang"
(refDatumAG is not between the first of the month of the inbound no
tification and the first of the subsequent month after the inbound
notification).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Create the change of data provider for a valid key date.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEE2026 - Key date not allowed for change of data provider ?

  The SAP error message HRPAYDEE2026, which states "Key date not allowed for change of data provider," typically occurs in the context of payroll processing or employee data management within the SAP Human Capital Management (HCM) module. This error indicates that the key date you are trying to use for changing the data provider is not valid for the operation you are attempting to perform.
  Cause:
  
  Invalid Key Date: The key date you are using may fall outside the permissible range for the data provider change. This could be due to the date being in the past or future relative to the payroll period or the employee's employment status.
  Data Provider Configuration: The configuration of the data provider may not allow changes on certain dates, especially if payroll has already been processed for that period.
  Employee Status: The employee's status (e.g., active, inactive, terminated) may also affect whether changes can be made on the specified key date.
  
  Solution:
  
  Check Key Date: Verify the key date you are using. Ensure it is within the valid range for the data provider change. Typically, this should be the current date or a date that is relevant to the employee's employment status.
  Review Payroll Period: Ensure that the key date aligns with the payroll period. If payroll has already been processed for that period, you may need to use a different date or wait until the next payroll period.
  Employee Status: Check the employee's status to ensure that they are eligible for the change on the specified date. If the employee is terminated or inactive, you may need to adjust the date accordingly.
  Consult Configuration: If you have access to the configuration settings, review the data provider settings to understand any restrictions that may be in place regarding key dates.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting the SAP Help Portal for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context.
  Documentation: Review the SAP HCM documentation for guidelines on managing data providers and understanding key dates in payroll processing.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a suitable solution.