How To Fix HRPAYDECI601 - Invalid Use of Provisional Employee Number '&1'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDECI - HR: Payroll Accounting - Construction Industry

• Message number: 601

• Message text: Invalid Use of Provisional Employee Number '&1'

What causes this issue?

A provisional employee number is used in infotype "Construction Pay:
Funds Procedure" (infotype 0189) for the employee. It is only permitted
to use a provisional employee number for a maximum of two months.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Request an employee number for the employee from the social fund
responsible. Transfer the employee number to infotype "Construction Pay:
Funds Procedure" (infotype 0189) for the complete duration of the
employee's construction activities.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDECI601 - Invalid Use of Provisional Employee Number '&1' ?

  The SAP error message HRPAYDECI601 indicates that there is an invalid use of a provisional employee number in the payroll process. This error typically arises in the context of payroll processing when the system encounters an employee number that is not valid for the operation being performed.
  Cause:
  
  Provisional Employee Number: The employee number being referenced is a provisional number, which may not be fully activated or is not intended for the current payroll processing.
  Incorrect Configuration: There may be configuration issues in the payroll settings that do not allow the use of provisional employee numbers in certain contexts.
  Data Entry Errors: The employee number may have been entered incorrectly, leading to the system not recognizing it as valid.
  Status of Employee: The employee may not be in an active status or may not have completed the necessary onboarding processes.
  
  Solution:
  
  Verify Employee Number: Check the employee number being used in the payroll process. Ensure that it is correct and corresponds to an active employee in the system.
  Check Employee Status: Ensure that the employee is in an active status and has completed all necessary onboarding steps.
  Review Configuration: Look into the payroll configuration settings to ensure that provisional employee numbers are allowed in the context you are working in. Adjust settings if necessary.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling provisional employee numbers in payroll.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA20 for employee master data, PA30 for maintaining HR master data) to verify employee details.
  Testing: If changes are made, conduct thorough testing in a development or quality assurance environment before applying changes to the production system.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.