How To Fix HRPAYDECI218 - No matching SAP data found for personnel no./seq. no. &1/&2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDECI - HR: Payroll Accounting - Construction Industry

• Message number: 218

• Message text: No matching SAP data found for personnel no./seq. no. &1/&2

What causes this issue?

During file matching, the system attempts to assign the synchronization
record in the file to an appropriate record from SAP R/3. This is
assignment is made through the personnel number and period (sequence
number).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

No assignment was found in SAP R/3 for the personnel number/sequence
number listed in the message. For more details, see the "Synchronization
Overview" and "Data from the Synchronization File" views.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDECI218 - No matching SAP data found for personnel no./seq. no. &1/&2 ?

  The SAP error message HRPAYDECI218 indicates that the system could not find matching data for a specific personnel number and sequence number in the payroll data. This error typically occurs during payroll processing or when trying to access payroll-related information for a specific employee.
  Cause:
  
  
  Missing Data: The personnel number or sequence number provided does not exist in the payroll results. This could be due to:
  
  The employee has not been processed in payroll for the specified period.
  The payroll results have not been generated or have been deleted.
  The personnel number is incorrect or does not exist in the system.
  
  
  
  Incorrect Configuration: There may be issues with the configuration of the payroll schema or the infotype records that are required for payroll processing.
  
  
  Data Consistency Issues: There may be inconsistencies in the data, such as missing infotypes or incorrect entries in the employee master data.
  
  
  Solution:
  
  
  Verify Personnel Number and Sequence Number: Check that the personnel number and sequence number you are using are correct. Ensure that the employee exists in the system.
  
  
  Check Payroll Results: 
  
  Use transaction code PC00_MXX_CALC (where MXX is your country-specific payroll driver) to check if payroll has been run for the employee.
  Use transaction code PC00_MXX_CEDT to view the payroll results for the employee and ensure that the data exists.
  
  
  
  Run Payroll: If the payroll has not been run for the employee, you will need to execute the payroll process for the relevant period.
  
  
  Review Infotypes: Ensure that all necessary infotypes (e.g., IT0000, IT0001, IT0002, etc.) are correctly maintained for the employee. Missing or incorrect infotype data can lead to this error.
  
  
  Check Configuration: If the issue persists, review the payroll configuration settings to ensure that everything is set up correctly. This may involve checking the payroll schema, rules, and other related configurations.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details related to your version of SAP and the country-specific payroll processes.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CEDT (Display Payroll Results).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to access payroll data for the employee in question.
  
  By following these steps, you should be able to identify the cause of the HRPAYDECI218 error and implement a solution.