How To Fix HRPAYDECI061 - "Entitlement" record does not exist on day

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDECI - HR: Payroll Accounting - Construction Industry

• Message number: 061

• Message text: "Entitlement" record does not exist on day

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDECI061 - "Entitlement" record does not exist on day ?

  The SAP error message HRPAYDECI061, which states that an "Entitlement" record does not exist on the specified day, typically occurs in the context of payroll processing or time management within the SAP Human Capital Management (HCM) module. This error indicates that the system is unable to find a relevant entitlement record (such as leave entitlement, vacation days, etc.) for an employee on a specific date.
  Causes:
  
  Missing Entitlement Records: The most common cause is that the entitlement records for the employee have not been created or are missing for the specified date.
  Incorrect Date: The date being referenced may not fall within the range of valid entitlement records.
  Data Entry Errors: There may be errors in the data entry process, such as incorrect employee IDs or dates.
  Configuration Issues: There could be issues with the configuration of the payroll or time management settings in SAP.
  Employee Status: The employee may not be active or may have a status that prevents entitlement records from being generated.
  
  Solutions:
  
  Check Entitlement Records: Verify that the entitlement records for the employee exist for the specified date. You can do this by navigating to the relevant infotype (e.g., Infotype 2006 for absence quota) and checking the records.
  Create Missing Records: If the records are missing, you may need to create them manually or ensure that the system generates them correctly based on the configuration.
  Review Date Range: Ensure that the date being processed is within the valid range of the entitlement records. If necessary, adjust the date or the records accordingly.
  Correct Data Entry: Double-check the employee ID and other relevant data to ensure that there are no mistakes.
  Configuration Review: Review the configuration settings in the SAP system related to payroll and time management to ensure they are set up correctly.
  Employee Status Check: Confirm that the employee is active and eligible for the entitlements being processed.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as Infotype 2006 (Absence Quotas) and Infotype 2001 (Absences) to understand how entitlements are managed.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and edit employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation or help guides for detailed information on managing entitlements and resolving payroll errors.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HCM.