How To Fix HRPAYDEBW409 - The next pay scale level cannot be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 409

• Message text: The next pay scale level cannot be determined

What causes this issue?

The next pay scale level cannot be determined.

System Response

You are creating a statement in which pay scale tables are read.
Furthermore, the system is trying to determine potential standard pay
increases and pay scale reclassifications.

How to fix this error?

You may not have maintained any pay scale reclassifications and coded
the pay scale levels with 00 to 09. To avoid this problem, code the pay
scale reclassifications in Customizing under:
--> Personnel Management
--> Personnel Administration
--> Payroll Data
--> Basic Pay
--> Pay Scale Changes
--> Pay Scale Reclassification
For more detailed information, see the IMG documentation for training
statements. When you confirm this message, the statement is created but
it may not include all of the relevant records from the pay scale
tables.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW409 - The next pay scale level cannot be determined ?

  The SAP error message HRPAYDEBW409, which states "The next pay scale level cannot be determined," typically occurs in the context of payroll processing within the SAP HR module. This error indicates that the system is unable to determine the next pay scale level for an employee based on the current configuration and data.
  Causes:
  
  
  Missing Pay Scale Data: The employee's pay scale data may not be properly maintained in the system. This includes missing entries in the relevant infotypes (e.g., Infotype 0008 - Basic Pay).
  
  
  Incorrect Pay Scale Group/Level: The employee may be assigned to a pay scale group or level that does not have a defined next level in the configuration.
  
  
  Configuration Issues: The pay scale structure may not be correctly configured in the system. This includes missing or incorrect entries in the customizing settings for pay scales.
  
  
  Employee Status: The employee's status (e.g., inactive, on leave) may affect the determination of the next pay scale level.
  
  
  Collective Agreements: If the employee is covered by a collective agreement, the rules defined in that agreement may not allow for a next pay scale level to be determined.
  
  
  Solutions:
  
  
  Check Infotype Data: Verify that the employee's pay scale data is correctly maintained in Infotype 0008. Ensure that the pay scale group and level are correctly assigned.
  
  
  Review Pay Scale Configuration: Check the configuration of the pay scale structure in the SAP system. Ensure that the next pay scale levels are defined for the relevant pay scale groups.
  
  
  Maintain Pay Scale Levels: If necessary, maintain the pay scale levels in the customizing settings (transaction code SPRO) under the relevant path for payroll and pay scale management.
  
  
  Check Collective Agreements: If applicable, review the collective agreements to ensure that they are correctly set up and that the rules for pay scale progression are defined.
  
  
  Employee Status Review: Ensure that the employee's status is active and that there are no restrictions preventing the determination of the next pay scale level.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) to check employee data, or SPRO (SAP Reference IMG) to access configuration settings.
  Documentation: Refer to SAP Help documentation for detailed information on pay scale configuration and management.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.