How To Fix HRPAYDEBW210 - No leaving data exists for personnel number &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 210

• Message text: No leaving data exists for personnel number &

What causes this issue?

No leaving data exists for the personnel number

System Response

You want to create an infotype record to create 'Statement of Employment
? 312, SGB III'. In most cases, this statement is created when a person
leaves. The system detected that no leaving data exists for this
personnel number.

How to fix this error?

You can continue to create a record for this infotype, but remember to
set the validity date to the last day in the employment relationship.
This ensures that the statements creation report can assign this
infotype record to the correct end date of the employment relationship.
IMPORTANT: If this infotype record is created for a statement of
employment that is to be created without any leaving data (for example,
in cases when the health insurance fund suspends payments or the
employee attends further training), the validity date must be set to the
last day of the statement period since there is no last day of the
employment relationship in this case (see above).

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW210 - No leaving data exists for personnel number & ?

  The SAP error message HRPAYDEBW210 indicates that there is no leaving data available for the specified personnel number. This error typically occurs in the context of payroll processing or when trying to access employee data related to their termination or leaving process.
  Cause:
  
  No Termination Record: The personnel number specified does not have a termination record in the system. This could mean that the employee has not been terminated or that the termination data has not been properly recorded.
  Data Entry Error: There may be a mistake in the personnel number entered, leading to the system not finding any associated leaving data.
  Timing Issues: The payroll period being processed may not align with the termination date, leading to the absence of relevant data.
  Data Deletion: The leaving data might have been deleted or not saved correctly in the system.
  
  Solution:
  
  Check Personnel Number: Verify that the personnel number entered is correct. Ensure there are no typographical errors.
  Review Employee Status: Check the employee's status in the system to confirm whether they have been terminated and if the termination data has been recorded.
  Enter Termination Data: If the employee has indeed left the organization, ensure that the termination data is entered correctly in the system. This can typically be done through the infotype for employee status (e.g., Infotype 0000 - Actions).
  Consult with HR: If you are unsure about the employee's status or the data entry, consult with your HR department to confirm the employee's leaving status and ensure that all necessary data has been captured.
  Check Payroll Period: Ensure that the payroll period you are processing includes the termination date. If the termination date is outside the payroll period, you may need to adjust your processing accordingly.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes in SAP HR, such as Infotype 0000 (Actions) and Infotype 0001 (Organizational Assignment), which are crucial for managing employee data.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and edit employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be specific fixes or updates provided by SAP.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult the SAP community for further assistance.