How To Fix HRPAYDEBAV607 - A record already exists for IT & for the application year and &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBAV - HR-BAV (CPS) Error Messages (Germany)

• Message number: 607

• Message text: A record already exists for IT & for the application year and &

What causes this issue?

No new record is created because one already exists for the request
year. Otherwise existing data would be overwritten.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBAV607 - A record already exists for IT & for the application year and & ?

  The SAP error message HRPAYDEBAV607 indicates that there is an attempt to create or process a record in the payroll system for a specific Infotype (IT) and application year that already exists. This typically occurs in the context of payroll processing or data entry in the Human Resources module of SAP.
  Cause:
  
  
  Duplicate Entry: The most common cause of this error is that a record for the specified Infotype already exists for the employee in the given application year. This could happen if:
  
  The payroll data was already processed for that period.
  There was an attempt to re-enter or modify data that has already been recorded.
  Data was imported or uploaded that conflicts with existing records.
  
  
  
  Incorrect Data Entry: Sometimes, the error can arise from incorrect data entry or configuration issues in the payroll setup.
  
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if a record for the specified Infotype and year already exists.
  If a record exists, determine if it is correct or if it needs to be modified or deleted.
  
  
  
  Modify or Delete Existing Records: 
  
  If the existing record is incorrect or needs to be updated, you can modify it using PA30.
  If the record is no longer needed, you may delete it, but ensure that this action complies with your organization's data retention policies.
  
  
  
  Review Payroll Processing: 
  
  Ensure that payroll has been processed correctly for the period in question. If payroll has already been run, you may need to reverse or adjust the payroll run before making changes.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or your organization's internal guidelines for handling payroll data to ensure compliance with processes.
  
  
  
  Seek Help from SAP Support: 
  
  If the issue persists and you cannot resolve it, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store specific types of information about employees (e.g., personal data, payroll data, etc.). Each Infotype has a unique number (e.g., IT0008 for Basic Pay).
  Application Year: This refers to the fiscal or calendar year in which the payroll data is being processed.
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data management, such as:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PC00_MXX_CALC: Payroll processing (where XX is the country code)
  
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.