How To Fix HRPAYDEBAV257 - Entry in infotype 0201 not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBAV - HR-BAV (CPS) Error Messages (Germany)

• Message number: 257

• Message text: Entry in infotype 0201 not possible

What causes this issue?

Basic pension payments with different payment periods cannot be entered
in infotype 0201 with time constraint &V1& for pension type &V2&.

System Response

Processing was cancelled.

How to fix this error?

Change the time constraint for the infotype for the corresponding
pension type in table T591A.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBAV257 - Entry in infotype 0201 not possible ?

  The SAP error message HRPAYDEBAV257, which states "Entry in infotype 0201 not possible," typically occurs in the context of personnel administration when trying to make an entry in Infotype 0201 (which is related to "Organizational Assignment"). This error can arise due to several reasons, and understanding the cause is essential for finding a solution.
  Causes:
  
  
  Invalid Date Range: The date you are trying to enter may not be valid. For example, if the date is outside the validity period of the employee's record or if it conflicts with existing records.
  
  
  Missing Required Data: Certain fields in the infotype may be mandatory, and if they are not filled out correctly, the system will prevent the entry.
  
  
  Authorization Issues: The user may not have the necessary authorizations to make changes to the infotype.
  
  
  Configuration Issues: There may be configuration settings in the system that restrict entries in Infotype 0201 based on specific criteria (e.g., employee status, organizational structure).
  
  
  Employee Status: The employee's status may not allow for changes to be made in Infotype 0201. For example, if the employee is marked as inactive or on leave.
  
  
  Solutions:
  
  
  Check Date Validity: Ensure that the date you are trying to enter is within the valid range for the employee's record. Adjust the date if necessary.
  
  
  Complete Required Fields: Review the infotype fields to ensure that all mandatory fields are filled out correctly. Look for any error messages that indicate which fields are missing or incorrect.
  
  
  Review Authorizations: Check if the user has the necessary authorizations to make changes to Infotype 0201. If not, contact your SAP security administrator to request the appropriate access.
  
  
  Consult Configuration Settings: If you have access to configuration settings, review the settings related to Infotype 0201 to see if there are any restrictions in place that could be causing the issue.
  
  
  Check Employee Status: Verify the employee's status in the system. If the employee is inactive or on leave, you may need to change their status before making entries in Infotype 0201.
  
  
  Consult with HR or SAP Support: If the issue persists after checking the above points, it may be beneficial to consult with your HR department or SAP support team for further assistance.
  
  
  Related Information:
  
  Infotype 0201: This infotype is used for maintaining organizational assignment data for employees, including their position, organizational unit, and other related information.
  SAP HR Module: Understanding the broader context of the SAP HR module can help in troubleshooting issues related to personnel administration.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA30 for maintaining HR master data) that may be used to access and modify infotypes.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.