How To Fix HRPAYDE_KGID032 - Several files were found for the same File ID &1.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDE_KGID - Message Class for ID No. Control Procedure Child Allowance

• Message number: 032

• Message text: Several files were found for the same File ID &1.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDE_KGID032 - Several files were found for the same File ID &1. ?

  The SAP error message HRPAYDE_KGID032 indicates that there are multiple files associated with the same File ID in the context of payroll processing, specifically in the German payroll module. This situation typically arises when the system encounters more than one file that has been generated or uploaded with the same identifier, which can lead to confusion and processing errors.
  Cause:
  
  Duplicate File Uploads: The most common cause is that the same file has been uploaded multiple times, resulting in multiple entries for the same File ID.
  Incorrect File Naming: If files are not named correctly or if the naming convention is not followed, the system may misinterpret them as separate files with the same ID.
  System Configuration Issues: There may be issues in the configuration of the payroll system that lead to incorrect handling of file IDs.
  
  Solution:
  
  Identify Duplicate Files: Check the directory or database where the files are stored to identify all files associated with the problematic File ID.
  Remove Duplicates: Delete or archive the duplicate files that are not needed. Ensure that only one valid file remains for the given File ID.
  Review File Upload Process: Ensure that the process for uploading files is clear and that users are trained to avoid uploading the same file multiple times.
  Check Naming Conventions: Ensure that the naming conventions for files are followed correctly to prevent confusion in the future.
  Consult Documentation: Review SAP documentation or notes related to this error for any specific guidelines or patches that may address the issue.
  System Configuration Review: If the issue persists, it may be necessary to review the system configuration or consult with an SAP Basis or HR consultant to ensure that the system is set up correctly.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions for this specific error message.
  Transaction Codes: Familiarize yourself with transaction codes related to payroll processing, such as PC00_MXX_CALC (for payroll calculation) and PC00_MXX_CEDT (for payroll data transfer).
  User Roles: Ensure that users involved in the payroll process have the appropriate roles and permissions to manage file uploads and processing.
  
  If the problem persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.