How To Fix HRPAYDE_KGBA009 - Person is relevant for notifications but inactive on date of handover.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDE_KGBA - Child Allowance Handing Over of Dataset

• Message number: 009

• Message text: Person is relevant for notifications but inactive on date of handover.

What causes this issue?

According to infotype <LS>Measures</> (IT0000), the person is not active
but is relevant for reporting as there is still a valid record of
infotype Child Allowance (IT0118) with<LS> </>entitlement<LS> Payment
Child</>.

System Response

The person is included in the XML file.

How to fix this error?

Check if the person actually has to be reported to the BA. If not,
delimit IT0118 as of the end of the month before submitting the files at
the latest.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDE_KGBA009 - Person is relevant for notifications but inactive on date of handover. ?

  The SAP error message HRPAYDE_KGBA009 indicates that a person is relevant for notifications but is inactive on the date of handover. This typically occurs in the context of payroll processing or personnel administration within the SAP HR module, particularly in the German payroll system.
  Cause:
  
  Inactive Status: The employee in question has an inactive status on the date of the handover. This could be due to various reasons such as termination, leave of absence, or other status changes that render the employee inactive.
  Notification Relevance: The system is trying to process notifications (like payroll notifications) for an employee who is not currently active, which leads to this error.
  
  Solution:
  
  Check Employee Status: Verify the employee's status in the system. You can do this by checking the infotype records (e.g., Infotype 0000 - Actions, Infotype 0001 - Organizational Assignment) to see if the employee is indeed inactive.
  Adjust Dates: If the handover date is incorrect or if the employee's status needs to be updated, make the necessary adjustments. For example, if the employee should be active, you may need to change their status back to active.
  Review Notification Settings: Ensure that the employee's notification settings are correctly configured. If the employee should not be receiving notifications, you may need to adjust their settings accordingly.
  Consult with HR: If you are unsure about the employee's status or the implications of changing it, consult with your HR department or personnel administration team for guidance.
  Check for Customizations: If your organization has custom developments or specific configurations in SAP, ensure that these are not causing the issue. Sometimes, custom logic can lead to unexpected behavior.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes that manage employee status and notifications, such as:
  
  Infotype 0000 (Actions)
  Infotype 0001 (Organizational Assignment)
  Infotype 0002 (Personal Data)
  
  
  SAP Notes: Check for any SAP Notes related to this error message. SAP frequently releases notes that address specific issues or provide guidance on error messages.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and edit employee records.
  Documentation: Refer to SAP documentation or help resources for more detailed information on handling employee statuses and notifications.
  
  By following these steps, you should be able to resolve the error and ensure that the employee's status is correctly reflected in the system.