How To Fix HRPAYCO_UGPP004 - The employee does not belong to company &1 from &2 to &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCO_UGPP - Message type for UGPP report

• Message number: 004

• Message text: The employee does not belong to company &1 from &2 to &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCO_UGPP004 - The employee does not belong to company &1 from &2 to &3 ?

  The SAP error message HRPAYCO_UGPP004 indicates that an employee is not associated with the specified company code during a certain period. This error typically arises in the context of payroll processing or when trying to access employee data that is restricted to a specific company code.
  Cause:
  
  Incorrect Company Code Assignment: The employee may not be assigned to the company code specified in the error message.
  Date Range Issues: The employee might have been assigned to the company code at a different time, and the specified date range does not include that assignment.
  Organizational Structure Changes: Changes in the organizational structure, such as mergers, acquisitions, or reassignments, may have led to the employee being moved to a different company code.
  Data Entry Errors: There may be a mistake in the data entry, such as incorrect dates or company codes.
  
  Solution:
  
  
  Check Employee Assignment:
  
  Go to the employee master data (transaction code PA20 or PA30) and verify the employee's assignment to the company code.
  Ensure that the employee is correctly assigned to the company code in question for the specified date range.
  
  
  
  Review Date Ranges:
  
  Check the validity dates of the employee's assignment to the company code. Make sure that the date range specified in the error message falls within the valid dates of the employee's assignment.
  
  
  
  Update Employee Data:
  
  If the employee is not assigned to the correct company code, you may need to update their assignment using the appropriate transaction (e.g., PA30).
  If the employee should belong to the company code for the specified period, you may need to create or adjust the assignment accordingly.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unsure about the changes or need assistance, consult with your HR or payroll team to ensure that the employee's data is accurate and up to date.
  
  
  
  Check for Organizational Changes:
  
  If there have been recent changes in the organizational structure, verify that these changes have been correctly reflected in the employee's master data.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PA40 (Personnel Actions).
  Authorization Issues: Ensure that you have the necessary authorizations to view or modify employee data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation or help files for more detailed information on employee assignments and company codes.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.