How To Fix HRPAYCO_ABSENCES036 - Recognition type: Recognizes up to the allowance basis but never negative

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCO_ABSENCES - Messages of the absence processing log

• Message number: 036

• Message text: Recognition type: Recognizes up to the allowance basis but never negative

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCO_ABSENCES036 - Recognition type: Recognizes up to the allowance basis but never negative ?

  The SAP error message HRPAYCO_ABSENCES036 typically relates to the handling of absence types in the SAP HR module, particularly in the context of payroll processing. This error indicates that the recognition type for a specific absence is set to recognize up to the allowance basis but does not allow for negative values. 
  Cause:
  
  Configuration Issue: The absence type may be incorrectly configured in the system. The recognition type might be set to allow recognition of absences only up to a certain limit (the allowance basis), but it does not permit negative values, which can occur if the absence exceeds the allowed limit.
  Data Entry Error: There may be an error in the data entry for the absence record, such as entering a negative value or an absence that exceeds the allowed limit.
  Absence Quota Exhaustion: The employee may have exhausted their quota for the specific absence type, leading to a situation where the system cannot process the absence as it would result in a negative balance.
  
  Solution:
  
  Check Configuration: Review the configuration of the absence type in the SAP system. Ensure that the recognition type is set correctly and that it aligns with the intended business rules. You may need to adjust the settings to allow for negative values if that is appropriate for your business process.
  Review Absence Records: Check the specific absence records for the employee in question. Ensure that the absence entries are correct and do not exceed the allowed limits. If there are errors, correct them in the system.
  Adjust Quotas: If the employee has exhausted their absence quota, consider adjusting the quota or providing additional leave if applicable. This may involve updating the employee's absence entitlement in the system.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on configuring absence types and handling related errors.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates to the configuration settings.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PT50 (Time Evaluation) to review and adjust absence records.
  Testing: After making changes, conduct thorough testing to ensure that the error does not recur and that the absence processing works as intended.
  
  If the issue persists after following these steps, it may be beneficial to consult with an SAP HR specialist or your internal SAP support team for further assistance.