How To Fix HRPAYCN109 - Deletion is not possible; format &1 is used by feature &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCN - Message Class China Payroll

• Message number: 109

• Message text: Deletion is not possible; format &1 is used by feature &2

What causes this issue?

You cannot delete format &V1& for public housing fund report. This
format is being used by the <LS>Determine Default Format for Public
Housing Fund Report</> (28PHF) feature

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To delete the format, proceed as follows:
Remove the format from the feature.
To access the feature, see Customizing for <LS>Payroll</> under
<LS>Payroll: China -> Flexible Reporter -> Determine Default Format for
Public Housing Fund Report</>.
Delete the format in Customizing for <LS>Payroll</> under <LS>Payroll:
China -> Flexible Reporter ->Define Report</> <LS>Formats</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCN109 - Deletion is not possible; format &1 is used by feature &2 ?

  The SAP error message HRPAYCN109 indicates that a specific format (denoted as &1) is currently being used by a feature (denoted as &2) in the SAP system, which prevents its deletion. This error typically arises in the context of payroll or personnel administration when attempting to delete a format that is still in use.
  Cause:
  
  Active Usage: The format you are trying to delete is actively being referenced by a feature in the system. Features in SAP are used to control various aspects of payroll processing and personnel administration.
  Configuration Dependencies: There may be configuration dependencies that require the format to remain in place for the feature to function correctly.
  
  Solution:
  
  Identify Usage: First, identify where the format is being used. You can do this by checking the feature mentioned in the error message. Use transaction code PE03 to view the feature and see how the format is being utilized.
  Modify or Remove Dependency: If the format is indeed being used, you will need to either:
  
  Modify the feature to stop using the format.
  Remove the dependency on the format in the feature configuration.
  
  
  Consult Documentation: Review the documentation for the specific feature to understand its requirements and implications of removing the format.
  Test Changes: After making changes, ensure to test the payroll or personnel processes to confirm that everything functions correctly without the format.
  Seek Help: If you are unsure about the implications of deleting the format or modifying the feature, consult with a functional consultant or SAP support for guidance.
  
  Related Information:
  
  Transaction Codes: 
  
  PE03: To view and edit features.
  PE02: To view and edit the format.
  
  
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to this error message.
  Documentation: Review SAP Help documentation for features and formats in the context of payroll processing.
  
  By following these steps, you should be able to resolve the HRPAYCN109 error and successfully manage the formats and features in your SAP system.