How To Fix HRPAYCH_QST21045 - Total capacity utilization level &1 (incl. other employment) > 100 [%]

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH_QST21 - Messages for Withholding Tax

• Message number: 045

• Message text: Total capacity utilization level &1 (incl. other employment) > 100 [%]

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH_QST21045 - Total capacity utilization level &1 (incl. other employment) > 100 [%] ?

  The SAP error message HRPAYCH_QST21045 indicates that the total capacity utilization level for an employee, including other employment, exceeds 100%. This typically occurs in the context of personnel administration and payroll processing, particularly when dealing with employees who have multiple employment contracts or positions.
  Cause:
  
  Multiple Employment Contracts: The employee may have more than one employment contract, and the combined capacity utilization (e.g., full-time equivalent hours) exceeds 100%.
  Incorrect Data Entry: There may be incorrect data entries in the employee's master data, such as incorrect working hours or percentages.
  Configuration Issues: The system configuration for capacity utilization may not be set up correctly, leading to miscalculations.
  Time Management Issues: If time management is not properly configured or if there are discrepancies in time recording, it can lead to this error.
  
  Solution:
  
  Review Employment Contracts: Check the employee's employment contracts to ensure that the total capacity utilization does not exceed 100%. If the employee has multiple contracts, ensure that the combined utilization is within limits.
  Correct Data Entries: Verify and correct any incorrect entries in the employee's master data, particularly in the areas of working hours and employment percentages.
  Adjust Configuration: If the issue is due to configuration, consult with your SAP HR module administrator to review and adjust the configuration settings related to capacity utilization.
  Check Time Management: Ensure that time management settings are correctly configured and that there are no discrepancies in time recording for the employee.
  Consult Documentation: Refer to SAP documentation or support for specific guidelines on handling this error message.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review employee data.
  HR Reports: Utilize HR reports to analyze employee capacity utilization and identify any discrepancies.
  User Roles: Ensure that the user has the appropriate roles and permissions to view and edit employee data.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal SAP HR team for further assistance.