How To Fix HRPAYCH_LSE005 - The employee was not active in reporting year &1.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH_LSE - Notifications for the Wage Structure Survey

• Message number: 005

• Message text: The employee was not active in reporting year &1.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH_LSE005 - The employee was not active in reporting year &1. ?

  The SAP error message HRPAYCH_LSE005 indicates that the employee was not active in the reporting year specified in the message. This typically occurs in the context of payroll processing or reporting, where the system checks the employee's status for the given year.
  Cause:
  
  Employee Status: The employee may not have been active (e.g., on leave, terminated, or not hired) during the reporting year specified.
  Incorrect Reporting Year: The reporting year provided in the transaction may be incorrect or not aligned with the employee's active status.
  Data Entry Errors: There may be errors in the employee's master data or payroll records that affect their active status.
  Time Management Issues: If the employee's time management records are not correctly maintained, it may lead to this error.
  
  Solution:
  
  Check Employee Status: Verify the employee's status in the system for the reporting year. Ensure that the employee was indeed active during that time.
  Correct Reporting Year: Ensure that the correct reporting year is being used in the transaction. If necessary, adjust the reporting year to match the employee's active period.
  Review Master Data: Check the employee's master data (infotypes) to ensure that all relevant information is correctly maintained, including employment status, hire date, and termination date.
  Time Management Records: Review the employee's time management records to ensure that they are correctly recorded and that there are no discrepancies.
  Consult with HR: If you are unsure about the employee's status or the data, consult with your HR department for clarification and assistance.
  
  Related Information:
  
  Infotypes: Check relevant infotypes such as IT0000 (Actions), IT0001 (Organizational Assignment), and IT0002 (Personal Data) to confirm the employee's status.
  Payroll Processing: Ensure that payroll processing has been completed for the reporting year in question.
  SAP Notes: Look for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) to check and update employee records.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.