How To Fix HRPAYCH_ELM40076 - Postal Code &1 is unknown in Canton &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH_ELM40 - Messages for Withholding Tax

• Message number: 076

• Message text: Postal Code &1 is unknown in Canton &2.

What causes this issue?

The address (&V3&) is unknown in the address master data of Switzerland.

System Response

The system generates the following error message after checking the
address: &V4&

How to fix this error?

Check the relevant address details and correct them if necessary.
Address master data of Switzerland in the view ?Tax
canton/municipalities/postal code? (T5C1O_EX)
Address data of employee in infotype ?Addresses? (0006, subtype 1)
Address data of partner address in infotype ?Addresses? (0006, subtype -
see SAP Note <ZH>2666305</>)
ELM workplace address (view V_T5CSW)
Address of ELM enterprise (view V_T536C, country grouping 02, address
type EC)

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH_ELM40076 - Postal Code &1 is unknown in Canton &2. ?

  The SAP error message HRPAYCH_ELM40076, which states "Postal Code &1 is unknown in Canton &2," typically occurs in the context of payroll processing in Switzerland, where postal codes are associated with specific cantons (regions). This error indicates that the system cannot find a valid postal code for the specified canton, which can lead to issues in payroll calculations or employee data management.
  Cause:
  
  Invalid Postal Code: The postal code entered does not exist or is not recognized in the specified canton.
  Data Inconsistency: There may be inconsistencies in the master data for employees, such as incorrect address information.
  Configuration Issues: The postal code and canton mapping may not be correctly configured in the SAP system.
  Missing Data: The postal code data may not be maintained in the relevant tables in the SAP system.
  
  Solution:
  
  Verify Postal Code: Check the postal code entered for accuracy. Ensure that it is a valid postal code for the specified canton.
  Update Master Data: If the postal code is incorrect, update the employee's address information in the master data (infotype 0006 - Addresses).
  Check Configuration: Ensure that the postal code and canton mapping is correctly configured in the system. This may involve checking the relevant customizing settings in the SAP system.
  Maintain Postal Code Data: If the postal code is valid but not recognized, you may need to maintain the postal code data in the relevant SAP tables (e.g., T005 for countries and regions).
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on maintaining postal codes and cantons.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates related to postal code handling in Switzerland.
  User Exits or Enhancements: If your organization has custom developments, check if there are any user exits or enhancements that might affect postal code validation.
  Testing: After making changes, perform testing to ensure that the error no longer occurs and that payroll processing can proceed without issues.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant specializing in SAP HR and payroll.