How To Fix HRPAYCH_ELM40045 - Proc.f.recapit.:with.tax amnts for inact. period &1 (seq no. &4, &3 CHF)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH_ELM40 - Messages for Withholding Tax

• Message number: 045

• Message text: Proc.f.recapit.:with.tax amnts for inact. period &1 (seq no. &4, &3 CHF)

What causes this issue?

While processing the payroll results to determine the annual amounts
from the withholding tax message (corresponding XML day: <(>
<<)>Recapitulation>, a withholding tax amount was found for a settlement
period in which the employee is not active (any longer).
The problem occurs for the following payroll result:
For period: &V1&
In period: &V2&
status indicator and sequence number: &V4&
Withholding tax amount: &V3& CHF

System Response

If you force the calculation of withholding tax during inactive periods,
these amounts can no longer be notified using ELM. The recapitulation
will only contain amounts from the active periods.

How to fix this error?

Record payments subject to withholding tax after the employee leaves in
the last active period, so that they can be notified via ELM.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH_ELM40045 - Proc.f.recapit.:with.tax amnts for inact. period &1 (seq no. &4, &3 CHF) ?

  The SAP error message HRPAYCH_ELM40045 typically occurs in the context of payroll processing, particularly when dealing with tax amounts for inactive periods. This error indicates that there is an issue with the processing of payroll results for a specific period where the employee's status may not allow for the calculation or reporting of tax amounts.
  Cause:
  
  Inactive Employment Status: The employee may be in an inactive status (e.g., terminated, on leave) for the specified period, which can prevent the system from processing payroll correctly.
  Incorrect Payroll Configuration: There may be issues with the payroll configuration settings that do not allow for tax calculations in inactive periods.
  Data Inconsistencies: There could be inconsistencies in the payroll data, such as missing or incorrect entries for the specified period.
  Sequence Number Issues: The sequence number mentioned in the error message may refer to a specific payroll run that has issues.
  
  Solution:
  
  Check Employment Status: Verify the employment status of the employee for the specified period. If the employee is inactive, ensure that the payroll processing is appropriate for that status.
  Review Payroll Configuration: Check the payroll configuration settings to ensure that they allow for tax calculations in inactive periods if that is required by your business rules.
  Correct Data Entries: Review the payroll results for the specified period and correct any inconsistencies or missing data entries.
  Reprocess Payroll: If necessary, reprocess the payroll for the affected period after making the required corrections.
  Consult Documentation: Refer to SAP documentation or consult with your SAP support team for specific guidance related to your configuration and setup.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and others that may help in reviewing and correcting payroll data.
  Testing: After making changes, conduct thorough testing to ensure that the payroll runs correctly and that the error does not reoccur.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a consultant who specializes in SAP HR and payroll to further investigate the problem.