How To Fix HRPAYCH_ELM40020 - Entry does not exist in T5C1O_EX: canton &1, postal code &2, municip. &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH_ELM40 - Messages for Withholding Tax

• Message number: 020

• Message text: Entry does not exist in T5C1O_EX: canton &1, postal code &2, municip. &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH_ELM40020 - Entry does not exist in T5C1O_EX: canton &1, postal code &2, municip. &3 ?

  The SAP error message HRPAYCH_ELM40020 indicates that there is an issue with the payroll data related to the employee's location, specifically concerning the canton, postal code, and municipality. This error typically arises in the context of Swiss payroll processing, where specific location data is required for tax calculations and other payroll-related functions.
  Cause:
  The error message is triggered when the system cannot find a corresponding entry in the table T5C1O_EX for the specified canton, postal code, and municipality combination. This can happen due to several reasons:
  
  Missing Data: The required entries for the specified canton, postal code, and municipality are not maintained in the T5C1O_EX table.
  Incorrect Data: The data entered for the canton, postal code, or municipality in the employee's master data may be incorrect or not matching the existing entries in the T5C1O_EX table.
  Configuration Issues: There may be issues with the configuration of the payroll system, particularly in relation to the Swiss payroll setup.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Master Data:
  
  Verify the employee's master data (infotype 0006 - Addresses) to ensure that the canton, postal code, and municipality are correctly entered.
  Make sure that the values entered match the expected formats and values used in the T5C1O_EX table.
  
  
  
  Maintain T5C1O_EX Table:
  
  If the required combination of canton, postal code, and municipality does not exist in the T5C1O_EX table, you will need to add the missing entry.
  This can typically be done by a payroll administrator or someone with the necessary authorization in the SAP system. You can use transaction code SM30 or SE11 to maintain the table.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or configuration guides related to Swiss payroll to ensure that all necessary settings and entries are correctly configured.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error does not reoccur.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who specializes in payroll processing.
  
  
  
  Related Information:
  
  Table T5C1O_EX: This table contains the mapping of cantons, postal codes, and municipalities used for payroll calculations in Switzerland.
  Infotype 0006: This infotype is used to maintain address information for employees, including canton, postal code, and municipality.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), SM30 (Table Maintenance), and SE11 (Data Dictionary) for managing employee data and table entries.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYCH_ELM40020 error in your SAP system.