How To Fix HRPAYBR_EFD834 - At least one document PIS/PASEP or NIT necessary

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR_EFD - Message class EFD-Social

• Message number: 834

• Message text: At least one document PIS/PASEP or NIT necessary

What causes this issue?

The employee does not present a number in the PIS/PASEP or a NIS
registration in the system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To insert a number in PIS/PASEP, fill in infotype <LS>Documents</>
(0465), subinfotype <LS>PIS/PASEP</> (0006).
To register an employee in the NIS registration, run the report <LS>NIS
generator</> (<DS:TRAN.PC00_M37_EFD_NIS>RPC_PAYBR_EFD_NIS</>).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR_EFD834 - At least one document PIS/PASEP or NIT necessary ?

  The SAP error message HRPAYBR_EFD834 typically occurs in the context of Brazilian payroll processing, particularly when dealing with the generation of the EFD (Escrituração Fiscal Digital) file. This error indicates that at least one of the required documents, such as PIS/PASEP or NIT (Número de Identificação do Trabalhador), is missing for an employee.
  Cause:
  The error is triggered when the system attempts to generate the EFD file, but it finds that the necessary identification documents for one or more employees are not properly maintained in the system. This can happen due to:
  
  Missing Data: The employee's PIS/PASEP or NIT number is not entered in the employee master data.
  Incorrect Data: The data entered may be incorrect or formatted improperly.
  Employee Status: The employee may not be active or may not have been set up correctly in the payroll system.
  
  Solution:
  To resolve the HRPAYBR_EFD834 error, follow these steps:
  
  
  Check Employee Master Data:
  
  Go to the employee master data (transaction code PA30).
  Verify that the PIS/PASEP and NIT numbers are correctly entered in the relevant infotypes (usually IT 0002 for personal data).
  Ensure that the data is complete and correctly formatted.
  
  
  
  Update Missing Information:
  
  If the PIS/PASEP or NIT is missing, obtain the correct information and update the employee master data.
  If the employee is new, ensure that all necessary identification numbers are collected and entered.
  
  
  
  Review Employee Status:
  
  Ensure that the employee is active and has been correctly set up in the payroll system.
  Check if the employee has been terminated or is on leave, which might affect the payroll processing.
  
  
  
  Run Payroll Simulation:
  
  After making the necessary updates, run a payroll simulation to check if the error persists.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's guidelines for any specific requirements related to Brazilian payroll processing.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with a specialist in Brazilian payroll processing.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR, especially IT 0002 (Personal Data) and IT 0006 (Addresses).
  EFD Requirements: Understand the legal requirements for EFD submissions in Brazil, as they may change over time.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address known issues.
  
  By ensuring that all required identification numbers are correctly maintained in the system, you should be able to resolve the HRPAYBR_EFD834 error and successfully generate the EFD file.