How To Fix HRPAYBR_EFD021 - Too many records for &2 in table &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR_EFD - Message class EFD-Social

• Message number: 021

• Message text: Too many records for &2 in table &1

What causes this issue?

The table &v1& presents incorrectly too many records for &v2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the customizing of the table &v1&. If you do not have access to
the table, contact the system administration and request the table
check.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR_EFD021 - Too many records for &2 in table &1 ?

  The SAP error message HRPAYBR_EFD021 indicates that there are too many records for a specific entity in a given table. This error typically arises in the context of Brazilian payroll processing, particularly when dealing with the EFD (Escrituração Fiscal Digital) reporting requirements.
  Cause:
  The error occurs when the number of records for a specific entity (like an employee or a payroll period) exceeds the allowed limit in the specified table. This can happen due to:
  
  Data Duplication: Multiple entries for the same entity in the payroll tables.
  Incorrect Configuration: Misconfiguration in the payroll processing or reporting settings.
  System Limitations: Exceeding the maximum number of records that can be processed or reported for a specific entity.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check for Duplicates: Review the records in the specified table to identify any duplicate entries. You can use SQL queries or SAP transaction codes to analyze the data.
  
  
  Data Cleanup: If duplicates are found, you may need to delete or consolidate the records to ensure that the number of entries does not exceed the limit.
  
  
  Review Configuration: Check the configuration settings related to payroll processing and EFD reporting. Ensure that they are set up correctly and that there are no errors in the configuration.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for any additional guidance or updates that may address the issue.
  
  
  Increase Limits: If applicable, consult with your SAP Basis or technical team to see if there are ways to increase the limits for the number of records that can be processed.
  
  
  Testing: After making changes, run a test payroll or EFD report to ensure that the error does not reoccur.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide fixes or workarounds for this specific error.
  Transaction Codes: Familiarize yourself with transaction codes like SE11 (Data Dictionary), SE16 (Data Browser), or PA20 (Display HR Master Data) to help analyze the data.
  EFD Reporting: Understand the requirements and limitations of EFD reporting in Brazil, as this can help in identifying potential issues in the payroll data.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support or consult with a technical expert who specializes in SAP HR and payroll processes.