How To Fix HRPAYBR_EFD009 - Record &1: Excessive leave days

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR_EFD - Message class EFD-Social

• Message number: 009

• Message text: Record &1: Excessive leave days

What causes this issue?

After validating the employee's daily work schedule, the system detected
excessive leave days.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE NA_SYSADMIN1 OBJECT DOKU ID TX LANGUAGE EN

Procedure for System Administrators

INCLUDE PYBR_EFD_MSG_WHAT_TO_DO_01 OBJECT DOKU ID TX LANGUAGE EN

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR_EFD009 - Record &1: Excessive leave days ?

  The SAP error message HRPAYBR_EFD009, which states "Record &1: Excessive leave days," typically occurs in the context of Brazilian payroll processing. This error indicates that the number of leave days recorded for an employee exceeds the allowable limit defined in the system.
  Cause:
  
  Excessive Leave Days: The primary cause of this error is that the total leave days taken by the employee in a given period surpasses the maximum limit set by the company policy or legal regulations.
  Incorrect Data Entry: There may be incorrect data entries in the employee's leave records, such as duplicate entries or incorrect leave types.
  Configuration Issues: The system configuration for leave types or limits may not be set up correctly, leading to discrepancies in the calculations.
  
  Solution:
  
  Review Leave Records: Check the employee's leave records to ensure that the number of leave days taken is accurate. Look for any duplicate entries or incorrect leave types.
  Adjust Leave Days: If the leave days are indeed excessive, you may need to adjust the records to reflect the correct number of leave days taken.
  Check Configuration: Review the configuration settings for leave types and limits in the SAP system. Ensure that they align with company policies and legal requirements.
  Consult with HR: If necessary, consult with the HR department to clarify the leave policies and ensure that the data entered into the system is compliant.
  Run Payroll Simulation: After making adjustments, run a payroll simulation to verify that the error has been resolved and that the payroll calculations are correct.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on configuration settings.
  Documentation: Refer to the SAP HR documentation for detailed information on leave management and payroll processing in Brazil.
  Legal Compliance: Ensure that the leave policies comply with Brazilian labor laws, as these can affect the allowable leave days.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a consultant who specializes in SAP HR and payroll for further assistance.