How To Fix HRPAYBEPS456 - REJECT : Employee isn't active during the selected period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBEPS - Message Class for Belgian Public Sector

• Message number: 456

• Message text: REJECT : Employee isn't active during the selected period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBEPS456 - REJECT : Employee isn't active during the selected period ?

  The SAP error message HRPAYBEPS456, which states "REJECT: Employee isn't active during the selected period," typically occurs in the context of payroll processing or employee data management within the SAP HR module. This error indicates that the employee for whom the payroll or data processing is being attempted is not considered active in the system for the specified period.
  Cause:
  
  Inactive Employment Status: The employee may have an inactive status (e.g., terminated, on leave, or retired) during the period in question.
  Incorrect Date Range: The date range selected for the payroll processing may not align with the employee's active employment dates.
  Data Entry Errors: There may be errors in the employee's master data, such as incorrect start or end dates for employment.
  Organizational Changes: Changes in the employee's organizational assignment or position may have led to a temporary inactive status.
  
  Solution:
  
  Check Employment Status: Verify the employee's current employment status in the system. If the employee is inactive, determine if this is correct or if they should be reactivated.
  Review Date Range: Ensure that the date range selected for payroll processing includes only periods when the employee was active. Adjust the date range if necessary.
  Correct Master Data: Review and correct any discrepancies in the employee's master data, including start and end dates, and ensure that the employee is correctly assigned to the appropriate organizational unit.
  Consult with HR: If there are uncertainties regarding the employee's status or data, consult with the HR department to clarify the situation and make necessary adjustments.
  Reprocess Payroll: After making the necessary corrections, reprocess the payroll or data submission to see if the error persists.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check and update employee information.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP HR documentation for guidelines on managing employee statuses and payroll processing.
  Testing: If changes are made, consider testing in a development or quality assurance environment before applying changes in production.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.