How To Fix HRPAYBE_SOCIAL_RISK041 - No link to institution group 0027 (Prevention Service) found

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBE_SOCIAL_RISK - Social risk declaration

• Message number: 041

• Message text: No link to institution group 0027 (Prevention Service) found

What causes this issue?

No link to institution group <ZH>0027</> (<ZK>Prevention Service</>) was
found.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

According to your selected version, provide a link to the institution
code 0027 and maintain the contact persons under one of the following
Customizing activities under <ZK>Payroll Belgium --> Basic Settings -->
Institutions</>:
<ZH>Link Between Companies/Subareas and Institutions (Version 1.0)</>
<ZH>Link Between Companies/Subareas/EEGroupings and Institutions
(Version 2.0)</>

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBE_SOCIAL_RISK041 - No link to institution group 0027 (Prevention Service) found ?

  The SAP error message HRPAYBE_SOCIAL_RISK041 indicates that there is no link to the institution group 0027 (Prevention Service) found in the system. This error typically arises in the context of payroll processing or social security contributions in the SAP HR module, particularly in the Belgian payroll system.
  Cause:
  
  Missing Configuration: The most common cause of this error is that the necessary configuration for the institution group 0027 (Prevention Service) is not set up in the system. This could be due to missing entries in the relevant tables or incorrect settings in the payroll configuration.
  Incorrect Employee Data: The employee's data may not be correctly linked to the required institution group, leading to this error during payroll processing.
  Data Migration Issues: If data was migrated from another system, there may have been issues in transferring the necessary links to the institution groups.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the SAP configuration (SPRO) and navigate to the relevant section for social security or payroll settings.
  Ensure that the institution group 0027 is correctly defined and linked to the appropriate social security institutions.
  Verify that the necessary settings for the Prevention Service are in place.
  
  
  
  Employee Master Data:
  
  Check the employee master data (infotypes) to ensure that the employee is correctly assigned to the institution group 0027.
  Specifically, look at infotype 0014 (Recurring Payments and Deductions) and infotype 0580 (Social Security) to ensure that the links are correctly established.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific error message for any additional guidance or updates that may be relevant.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run of the payroll process to ensure that the error does not occur again.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the configuration and employee data, consider reaching out to SAP support for further assistance. They may provide specific notes or patches that address this issue.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to check employee records or SPRO for configuration settings.
  Infotypes: Familiarize yourself with relevant infotypes that pertain to social security and payroll, as these will be crucial in troubleshooting the issue.
  SAP Notes: Search for SAP Notes related to HRPAYBE_SOCIAL_RISK041 for any known issues or fixes that have been documented by SAP.
  
  By following these steps, you should be able to identify and resolve the issue related to the error message HRPAYBE_SOCIAL_RISK041.