How To Fix HRPAYBE_DMFA026 - Employees &1 and &2 have no NOSS number and identical worker records.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBE_DMFA - DMFA messages

• Message number: 026

• Message text: Employees &1 and &2 have no NOSS number and identical worker records.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBE_DMFA026 - Employees &1 and &2 have no NOSS number and identical worker records. ?

  The SAP error message HRPAYBE_DMFA026 indicates that there are two employee records (identified by &1 and &2) that do not have a NOSS number (a unique identifier for employees in Belgium) and that these records are identical in terms of their data. This situation can arise in the context of payroll processing or employee data management.
  Cause:
  
  Duplicate Employee Records: The error typically occurs when there are duplicate employee records in the system. This can happen due to data entry errors, system migrations, or incorrect data imports.
  Missing NOSS Number: The NOSS number is essential for payroll processing in Belgium. If both records lack this number, the system cannot differentiate between the two employees.
  Data Consistency Issues: The records may have been created or modified in a way that led to inconsistencies, such as having the same personal details (name, date of birth, etc.) but being treated as separate entries.
  
  Solution:
  
  Identify Duplicate Records: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review the employee records for &1 and &2. Check for identical data entries.
  Determine the Correct Record: Decide which of the two records is the correct one to keep. This may involve consulting with HR or the employees involved.
  Merge or Delete Records:
  
  If one record is a duplicate, you can delete it using transaction PA30. Ensure that you have the necessary authorizations and that you follow your organization's data management policies.
  If both records are valid but need to be merged, you may need to transfer relevant data from one record to the other before deleting the duplicate.
  
  
  Assign NOSS Number: Ensure that the remaining employee record has a valid NOSS number. This may involve updating the employee's master data or consulting with the payroll department to obtain the correct NOSS number.
  Run Consistency Checks: After making changes, run any necessary consistency checks or reports to ensure that the payroll data is accurate and that there are no further issues.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its knowledge base with solutions for common issues.
  HR Master Data Management: Familiarize yourself with best practices for managing HR master data in SAP to prevent similar issues in the future.
  Training and Documentation: Ensure that HR personnel are trained on data entry procedures to minimize the risk of creating duplicate records.
  
  By following these steps, you should be able to resolve the HRPAYBE_DMFA026 error and ensure that your employee records are accurate and compliant with payroll requirements.