How To Fix HRPAYBE_DMFA007 - Student worked more than max. number of days and is not included in file.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBE_DMFA - DMFA messages

• Message number: 007

• Message text: Student worked more than max. number of days and is not included in file.

What causes this issue?

To get reduced Social Insurance rates for employed students, the
maximumduration of the employment is 23 days for a 5-days work regime.
For FULL TIME employees having another work regime than 5-days a week,
the maximum of 23 days was converted according to the formula maximum =
number of days / work day system x 23, rounded up.
For PART TIME employees this conversion was not done, regardless the
work regime.

System Response

The student was not included in the declaration file.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBE_DMFA007 - Student worked more than max. number of days and is not included in file. ?

  The SAP error message HRPAYBE_DMFA007 indicates that a student has worked more than the maximum number of days allowed and, as a result, is not included in the payroll file. This error typically arises in the context of payroll processing for student workers, particularly in systems that have specific regulations regarding the maximum number of working days for students.
  Cause:
  
  Exceeding Maximum Days: The primary cause of this error is that the student has exceeded the predefined limit of working days set by the organization or regulatory body. This limit is often in place to ensure compliance with labor laws or internal policies regarding student employment.
  Configuration Issues: There may be configuration settings in the SAP system that define the maximum number of working days for student employees, which might not be aligned with the actual working days recorded for the student.
  Data Entry Errors: Incorrect data entry regarding the student's working days or hours could lead to this error.
  
  Solution:
  
  Review Working Days: Check the student's working days in the system. If the student has indeed worked more than the allowed number of days, you may need to adjust their schedule or hours to comply with the regulations.
  Adjust Configuration: If the maximum number of working days needs to be changed, consult with your HR or payroll administrator to adjust the configuration settings in SAP to reflect the correct limits.
  Communicate with the Student: If the student has exceeded the limit, communicate with them to discuss their working hours and ensure they understand the limitations.
  Check for Exceptions: In some cases, there may be exceptions or special permissions that can be granted. Consult with HR to see if there are any policies in place that allow for exceptions to the maximum working days.
  Reprocess Payroll: After making the necessary adjustments, reprocess the payroll to include the student if they are now compliant with the working days limit.
  
  Related Information:
  
  Regulatory Compliance: Ensure that your organization is compliant with local labor laws regarding student employment, as these laws can vary by region and may dictate the maximum number of working days.
  SAP Configuration: Familiarize yourself with the specific configuration settings in SAP related to student employment and payroll processing. This may involve working with your SAP HR module or consulting with an SAP expert.
  Documentation: Keep documentation of any changes made to the student's working hours or the configuration settings for future reference and compliance audits.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a specialist who can provide further assistance tailored to your specific SAP environment.