How To Fix HRPAYBE_BPF00018 - You are not authorized to change this record; only display allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBE_BPF00 - Garnishment

• Message number: 018

• Message text: You are not authorized to change this record; only display allowed

What causes this issue?

You are trying to modify, with the new garnishment business logic, a
record that was created with the old garnishment business logic.

System Response

The system only allows you to display the record, not to change it.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

&SEE_ALSO&
For more information about the new garnishment processing, see the
Customizing for <ZK><ZH>Payroll: Belgium -> Garnishment (New)</></>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBE_BPF00018 - You are not authorized to change this record; only display allowed ?

  The SAP error message HRPAYBE_BPF00018 indicates that a user is attempting to change a record in the system but does not have the necessary authorization to do so. This is a common issue in SAP systems where user roles and authorizations are strictly managed to ensure data integrity and security.
  Cause:
  
  Authorization Issues: The user does not have the required authorization object to modify the specific record. This could be due to missing roles or permissions assigned to the user profile.
  Record Locking: The record may be locked by another user or process, preventing changes.
  Configuration Settings: Certain configurations in the system may restrict changes to specific records based on the status or type of record.
  
  Solution:
  
  
  Check User Authorizations:
  
  Review the user's roles and authorizations in the SAP system. This can be done by using transaction code SU53 immediately after the error occurs to see which authorization check failed.
  If necessary, consult with your SAP security team to ensure that the user has the appropriate roles assigned.
  
  
  
  Request Additional Authorizations:
  
  If the user requires additional permissions, they should submit a request to the SAP security team to have the necessary authorizations added to their profile.
  
  
  
  Check for Record Locking:
  
  Verify if the record is currently being edited by another user. You can use transaction code SM12 to check for locked entries.
  If the record is locked, you may need to wait until the other user has finished their changes.
  
  
  
  Review Configuration Settings:
  
  If the issue persists, review the configuration settings related to the specific module or transaction. There may be settings that restrict changes based on certain criteria.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more detailed information on authorization objects related to the specific transaction or module you are working with.
  
  
  
  Related Information:
  
  Authorization Objects: In SAP, authorization objects control access to various functions and data. Common authorization objects related to HR and payroll include P_ORGIN, P_PERNR, and others.
  Transaction Codes: Familiarize yourself with transaction codes like SU01 (User Maintenance), PFCG (Role Maintenance), and SU53 (Authorization Check) for managing user roles and authorizations.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. You can search for the error message or related keywords in the SAP Support Portal.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.