How To Fix HRPAYAT_KSB203 - Absence type cannot be changed (&1, &2 - &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAT_KSB - Messages for Sick Leave Certificates

• Message number: 203

• Message text: Absence type cannot be changed (&1, &2 - &3)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYAT_KSB203 - Absence type cannot be changed (&1, &2 - &3) ?

  The SAP error message HRPAYAT_KSB203 indicates that there is an issue with changing an absence type in the Human Resources (HR) module, specifically in the context of payroll or absence management. The message typically includes placeholders (&1, &2, &3) that provide specific details about the absence type and the context in which the error occurred.
  Cause:
  The error can occur due to several reasons, including:
  
  Incorrect Configuration: The absence type you are trying to change may not be configured to allow changes in the current context (e.g., if it is already processed in payroll).
  Status of the Absence: The absence record may be in a status that does not permit changes (e.g., if it has already been processed or approved).
  Authorization Issues: The user may not have the necessary permissions to change the absence type.
  Data Integrity Constraints: There may be data integrity rules in place that prevent changes to certain absence types once they have been recorded.
  
  Solution:
  To resolve the HRPAYAT_KSB203 error, consider the following steps:
  
  
  Check Configuration: Review the configuration of the absence type in the SAP system to ensure that it allows changes. This can be done in the SPRO transaction under the relevant HR configuration settings.
  
  
  Review Absence Status: Check the status of the absence record. If it has been processed in payroll or is in a locked state, you may need to reverse or unlock it before making changes.
  
  
  User Authorization: Ensure that the user attempting to make the change has the necessary authorizations. You may need to consult with your SAP security team to verify this.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific absence type and error message for any additional guidance or known issues.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (e.g., PA30 for maintaining HR master data) to check the details of the absence record and make necessary adjustments.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. Provide them with the error message details and any relevant context.
  
  
  Related Information:
  
  SAP Notes: Check for any SAP Notes related to HRPAYAT_KSB203 for specific fixes or updates.
  Transaction Codes: Familiarize yourself with relevant transaction codes in HR, such as PA30 (Maintain HR Master Data), PA61 (Maintain Absences), and others that may help in managing absence records.
  Training and Documentation: Ensure that users are trained on the proper procedures for managing absence types and understand the implications of changing them.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.