How To Fix HRPAYAT_KSB201 - No insertion, &1 already absent (&2-&3)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAT_KSB - Messages for Sick Leave Certificates

• Message number: 201

• Message text: No insertion, &1 already absent (&2-&3)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYAT_KSB201 - No insertion, &1 already absent (&2-&3) ?

  The SAP error message HRPAYAT_KSB201 "No insertion, &1 already absent (&2-&3)" typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with employee absence records. This error indicates that there is an attempt to insert a new absence record for an employee, but the system has detected that the employee is already marked as absent during the specified period.
  Cause:
  
  Duplicate Absence Entry: The primary cause of this error is that there is already an existing absence record for the employee for the same time period. The system prevents the insertion of overlapping absence records to maintain data integrity.
  Incorrect Date Range: The dates specified for the new absence may overlap with an existing absence record.
  Configuration Issues: There may be configuration settings in the absence management module that are causing this error to be triggered incorrectly.
  
  Solution:
  
  Check Existing Absences: Review the employee's absence records for the specified period. You can do this by navigating to the relevant infotype (e.g., Infotype 2001 - Absences) and checking for any existing entries that overlap with the new absence you are trying to create.
  Adjust Dates: If you find that the dates of the new absence overlap with an existing absence, you will need to either adjust the dates of the new absence or modify the existing absence record if appropriate.
  Delete or Modify Existing Absence: If the existing absence is incorrect or no longer valid, you may need to delete or modify it to allow for the new entry.
  Consult Configuration: If you believe there should not be an existing absence for the specified period, consult with your SAP HCM configuration team to ensure that the absence management settings are correct and functioning as intended.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage employee absence records.
  Infotypes: Familiarize yourself with relevant infotypes, particularly Infotype 2001 (Absences) and Infotype 2002 (Leave Entitlement), as they are crucial for managing employee absences.
  SAP Notes: Check SAP Notes and Knowledge Base Articles for any known issues or patches related to this error message, as there may be updates or fixes provided by SAP.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HCM for further assistance.