How To Fix HRPAYAT_0467001 - A data record already exists in IT3347 with KART & for this period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAT_0467 - SI Miscellaneous

• Message number: 001

• Message text: A data record already exists in IT3347 with KART & for this period

What causes this issue?

A data record already exists in this period in IT3347 with a different
leave type.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYAT_0467001 - A data record already exists in IT3347 with KART & for this period ?

  The SAP error message HRPAYAT_0467001 indicates that there is a duplicate entry in the Infotype 3347 (IT3347) for a specific employee and period. Infotype 3347 is typically used for managing specific data related to employee payroll, such as additional payments or deductions.
  Cause:
  The error occurs when you attempt to create or modify a record in IT3347, but a record with the same key (KART - which usually refers to a specific type of record, such as a payment type) already exists for the same employee and the same time period. This can happen due to:
  
  Duplicate Data Entry: The same record might have been entered multiple times.
  Incorrect Data Migration: During data migration or uploads, duplicate records may have been created.
  System Errors: Issues in the system or during processing that lead to unintended duplicate entries.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction code PA30 (Maintain HR Master Data) to check the existing records in IT3347 for the employee in question.
  Look for any records with the same KART and the same validity period.
  
  
  
  Delete or Modify Duplicate Records:
  
  If you find a duplicate record that is not needed, you can delete it.
  If the record is valid but needs to be adjusted, you may need to modify it instead of creating a new one.
  
  
  
  Review Data Entry Procedures:
  
  Ensure that data entry procedures are followed correctly to avoid duplicates in the future.
  Implement checks or validations in the data entry process to prevent duplicate entries.
  
  
  
  Consult with HR or Payroll Team:
  
  If you are unsure about which record to keep or delete, consult with your HR or payroll team for guidance.
  
  
  
  Check for System Issues:
  
  If you suspect that the issue is due to a system error, consult your SAP Basis team or technical support to investigate further.
  
  
  
  Related Information:
  
  Infotype 3347: Understand the purpose and structure of this infotype to better manage the data.
  KART Field: Familiarize yourself with the different values that KART can take and their implications in payroll processing.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30, PA20 (Display HR Master Data), and others that may help in managing HR data.
  
  By following these steps, you should be able to resolve the error HRPAYAT_0467001 and prevent it from occurring in the future.