How To Fix HRPAY99RU_RMS_DB062 - Document with key &1 referenced by reports and cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99RU_RMS_DB - RMS DB: Messages for RMS persistence layer

• Message number: 062

• Message text: Document with key &1 referenced by reports and cannot be deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99RU_RMS_DB062 - Document with key &1 referenced by reports and cannot be deleted ?

  The SAP error message HRPAY99RU_RMS_DB062 indicates that a document with a specific key (represented by &1) is being referenced by reports or other processes, and therefore cannot be deleted. This is a common issue in SAP systems when trying to delete records that are still in use or linked to other data.
  Cause:
  
  Active References: The document is still being referenced by other reports, transactions, or processes within the SAP system.
  Data Integrity: SAP enforces data integrity rules to prevent the deletion of records that are still needed for reporting or historical purposes.
  Locking Mechanism: The document may be locked by another user or process, preventing deletion.
  
  Solution:
  
  Identify References: Use transaction codes like SE16 or SE11 to check the database tables that might reference the document. Look for any reports or transactions that are using the document.
  Check for Active Processes: Ensure that no active processes are using the document. This can include background jobs, open sessions, or other users accessing the document.
  Remove References: If possible, remove or update the references to the document in other reports or transactions. This may involve changing the status of the document or unlinking it from other records.
  Consult Documentation: Review SAP documentation or consult with your SAP Basis or HR module team for specific guidance on handling this error.
  Use Transaction SARA: If the document is part of archiving, consider using transaction SARA to archive the document instead of deleting it.
  Contact SAP Support: If the issue persists and you cannot identify the references, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE16 (Data Browser), SE11 (Data Dictionary), and SARA (Archive Administration).
  Data Model: Understanding the data model and relationships between different HR documents can help in identifying why a document cannot be deleted.
  User Permissions: Ensure that you have the necessary permissions to delete documents in the system, as restrictions may also lead to this error.
  System Logs: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to resolve the error and successfully manage the document in question.