How To Fix HRPAY99LOAN035 - There are several records for this loan, adjust the end date

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99LOAN - International Payroll: Company Loans

• Message number: 035

• Message text: There are several records for this loan, adjust the end date

What causes this issue?

You change values of the loan which has an effect on the run time.
Several records exist for this loan.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the record of the last record, with reference time.
<LS>Note</>
The end of loan field on the 'Basic Data' tab provides you with a
stopping point for the minimum run time for this loan for the given
parameters.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99LOAN035 - There are several records for this loan, adjust the end date ?

  The SAP error message HRPAY99LOAN035 indicates that there are multiple records for a specific loan in the payroll system, and the system is unable to process the payroll due to overlapping or conflicting loan records. This typically occurs when there are multiple entries for the same loan with different end dates or when the end date of one loan record overlaps with another.
  Cause:
  
  Duplicate Loan Records: There may be multiple entries for the same loan in the system, which can happen due to data entry errors or incorrect processing of loan records.
  Overlapping Dates: The end dates of the loan records may overlap, causing confusion in the payroll processing.
  Incorrect Loan Management: If the loan management process is not followed correctly, it can lead to multiple active records for the same loan.
  
  Solution:
  
  Review Loan Records: Check the loan records in the system for the employee in question. Look for any duplicate entries or overlapping dates.
  Adjust End Dates: If you find multiple records for the same loan, you will need to adjust the end dates to ensure that there is only one active record at any given time. This may involve:
  
  Closing out the older records.
  Updating the end date of the previous loan record to ensure it does not overlap with the new one.
  
  
  Delete or Archive Duplicates: If there are duplicate records that are not needed, consider deleting or archiving them to prevent future conflicts.
  Consult Documentation: Refer to your organization's SAP documentation or guidelines on loan management to ensure compliance with the correct procedures.
  Test Changes: After making adjustments, run a test payroll to ensure that the error is resolved and that the payroll processes correctly.
  
  Related Information:
  
  Transaction Codes: You may need to use specific transaction codes in SAP to view and edit loan records, such as:
  
  PA30: Maintain HR Master Data
  PZ01: Loan Management
  
  
  User Roles: Ensure that you have the necessary permissions to make changes to loan records in the system.
  Consult with HR/Payroll Team: If you are unsure about how to proceed, consult with your HR or payroll team for guidance on handling loan records.
  SAP Notes: Check SAP Notes for any known issues or patches related to loan management that may help resolve the error.
  
  By following these steps, you should be able to resolve the HRPAY99LOAN035 error and ensure that the payroll process can continue without issues.