How To Fix HRPAO_MASTERDATA131 - No authorization to change the photo

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAO_MASTERDATA - Messages for Masterdata Application

• Message number: 131

• Message text: No authorization to change the photo

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAO_MASTERDATA131 - No authorization to change the photo ?

  The SAP error message HRPAO_MASTERDATA131 indicates that a user does not have the necessary authorization to change a photo in the HR master data. This is typically encountered in the context of employee records where photos are stored as part of the employee's personal data.
  Cause:
  The error is caused by insufficient authorization in the user's role or profile. In SAP, access to certain functions, including changing employee photos, is controlled by authorization objects. If the user does not have the appropriate permissions assigned, they will receive this error message when attempting to perform the action.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check User Authorizations:
  
  Review the user's role and authorization profile to determine if they have the necessary permissions to change employee photos.
  Use transaction code SU53 immediately after the error occurs to see which authorization check failed. This will provide insight into what specific authorization is missing.
  
  
  
  Modify Authorizations:
  
  If you have the necessary administrative rights, you can modify the user's roles or authorization profiles to include the required permissions.
  The relevant authorization object for changing photos in HR master data is typically P_ORGIN (Personnel Administration) or P_PERS (Personnel Data). Ensure that the user has the necessary activity (e.g., 02 for change) for the relevant authorization object.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change user roles, contact your SAP security or basis team. Provide them with the details of the error and the user’s requirements.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and log back in to ensure that the new authorizations take effect. Then, attempt to change the photo again.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects in SAP HR, especially those related to personnel administration and master data management.
  Transaction Codes:
  
  SU01: User Maintenance - to check or modify user roles.
  PFCG: Role Maintenance - to manage roles and authorizations.
  SU53: Display Authorization Check - to analyze failed authorization checks.
  
  
  Documentation: Refer to SAP documentation or your organization's internal guidelines for managing user authorizations and roles.
  
  By following these steps, you should be able to resolve the HRPAO_MASTERDATA131 error and enable the user to change the photo as needed.