How To Fix HRPAO_MASTERDATA031 - Infotype 0001 exits on &1. First delete this record manually.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAO_MASTERDATA - Messages for Masterdata Application

• Message number: 031

• Message text: Infotype 0001 exits on &1. First delete this record manually.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAO_MASTERDATA031 - Infotype 0001 exits on &1. First delete this record manually. ?

  The SAP error message HRPAO_MASTERDATA031 related to Infotype 0001 typically indicates that there is an issue with the master data for a personnel record. This error occurs when the system detects that a record in Infotype 0001 (which is the Organizational Assignment infotype) cannot be processed due to an existing record that needs to be deleted first.
  Cause:
  
  Existing Record Conflict: The error usually arises when there is an existing record in Infotype 0001 that conflicts with the new data you are trying to enter. This could be due to overlapping dates or an attempt to create a new record without properly closing or deleting the existing one.
  Data Integrity Issues: There may be inconsistencies in the data that violate the rules set for maintaining personnel records.
  Custom Enhancements: If there are custom enhancements or user exits that are programmed to validate or manipulate data, they might be causing the error.
  
  Solution:
  
  
  Manual Deletion: As the error message suggests, you need to manually delete the conflicting record in Infotype 0001. You can do this by:
  
  Navigating to the relevant personnel number in the SAP GUI.
  Accessing Infotype 0001 (Organizational Assignment).
  Identifying the record that is causing the conflict and deleting it.
  
  
  
  Check for Overlapping Records: Ensure that there are no overlapping records in Infotype 0001. If you are trying to create a new record, make sure that the validity dates do not overlap with existing records.
  
  
  Review Data Entry: Double-check the data you are trying to enter to ensure it complies with the expected format and rules.
  
  
  Consult with HR or SAP Support: If you are unsure about which record to delete or if the issue persists, consult with your HR department or SAP support team for assistance.
  
  
  Related Information:
  
  Infotype 0001: This infotype is crucial for maintaining the organizational assignment of employees, including their position, job, and organizational unit.
  Transaction Codes: You can use transaction codes like PA30 (Maintain HR Master Data) to access and manage infotypes.
  Data Consistency Checks: Regularly perform data consistency checks to ensure that there are no orphaned or conflicting records in the HR master data.
  
  By following these steps, you should be able to resolve the error and maintain the integrity of your HR master data in SAP.