How To Fix HRPADUN819 - Employee is not in selection period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADUN - NPO messages

• Message number: 819

• Message text: Employee is not in selection period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADUN819 - Employee is not in selection period ?

  The SAP error message HRPADUN819, which states "Employee is not in selection period," typically occurs in the context of HR processes, particularly when trying to execute payroll or other HR-related functions for an employee who is not within the specified selection period.
  Cause:
  
  
  Selection Period Misalignment: The employee may not have been active during the selection period defined in the payroll or reporting process. This could be due to various reasons such as:
  
  The employee was hired after the selection period started.
  The employee was terminated before the selection period began.
  The employee is on leave or has a status that excludes them from the selection period.
  
  
  
  Incorrect Configuration: The selection period may not be correctly configured in the payroll or reporting settings, leading to discrepancies in employee eligibility.
  
  
  Data Entry Errors: There may be errors in the employee's master data, such as incorrect hiring or termination dates.
  
  
  Solution:
  
  
  Check Employee Status: Verify the employee's status and ensure that they are active during the selection period. You can do this by checking the employee's master data in the SAP system.
  
  
  Review Selection Period: Ensure that the selection period defined in the payroll or reporting process includes the employee's active dates. Adjust the selection period if necessary.
  
  
  Correct Master Data: If there are discrepancies in the employee's master data (e.g., hiring or termination dates), correct these entries to reflect accurate information.
  
  
  Consult Payroll Configuration: If the issue persists, consult with your SAP HR configuration team to review the payroll settings and ensure that the selection period is correctly defined.
  
  
  Run Reports: Use relevant reports to check which employees are included in the selection period and identify any discrepancies.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee details.
  Payroll Control Record: Check the payroll control record (transaction code PC00_MXX_CEDT) to ensure that the payroll period is open and correctly configured.
  Documentation: Refer to SAP documentation or help files for more detailed information on payroll processing and selection periods.
  
  If the problem continues after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules for further assistance.