How To Fix HRPADUAREPORTS032 - Conditions for processing of passport data are not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADUAREPORTS - Ukrainian reports

• Message number: 032

• Message text: Conditions for processing of passport data are not defined

What causes this issue?

It is necessary to customize the priorities for Document Grouping <ZH>
<LS>ID</></> (<ZK>UA Passport for Form P-2</>) in Customizing activity
<DS:SIMG.OHAUA_REP_GENT_011>Determine Priorities of Documents for
Reporting</> for the processing of passport data.
Alternatively, in the <LS>Passport data</> field, enter the subtype of
the <LS>Documents and Certificates</> (0290) infotype to be considered
for passport data processing.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADUAREPORTS032 - Conditions for processing of passport data are not defined ?

  The SAP error message HRPADUAREPORTS032 indicates that the conditions for processing passport data are not defined in the system. This error typically arises in the context of HR (Human Resources) modules, particularly when dealing with employee data related to international assignments or travel.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Missing Configuration: The necessary configuration for processing passport data has not been set up in the system. This could include missing entries in the relevant tables or infotypes that manage passport data.
  Incorrect Data Entry: There may be incorrect or incomplete data in the employee's passport infotype (e.g., infotype 0021 for Passport Data).
  Authorization Issues: The user may not have the necessary authorizations to access or process passport data.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Configuration:
  
  Ensure that the configuration for passport data processing is correctly set up in the system. This may involve checking the relevant customizing settings in the SAP HR module.
  Navigate to the relevant configuration path in SPRO (SAP Project Reference Object) and verify that all necessary settings for passport data are defined.
  
  
  
  Review Infotype Data:
  
  Go to the employee's master data and check the Passport Data infotype (IT0021). Ensure that all required fields are filled out correctly.
  If any mandatory fields are missing, complete them and save the changes.
  
  
  
  Authorization Check:
  
  Verify that the user has the necessary authorizations to access and process passport data. This may involve checking user roles and authorizations in transaction PFCG.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help notes related to HR passport data processing for any specific requirements or additional configuration steps that may be needed.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide additional insights or patches if the issue is related to a known bug.
  
  
  
  Related Information:
  
  Infotype 0021 (Passport Data): This infotype is used to store passport information for employees. Ensure that it is properly maintained.
  SPRO Configuration: The configuration for HR-related data can be accessed through transaction SPRO, where you can navigate to the relevant sections for HR management.
  Authorization Objects: Check for relevant authorization objects that control access to HR data, such as P_ORGIN and P_PERNR.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPADUAREPORTS032 error message.