How To Fix HRPADUAREPORTS031 - Specified subtype for passport data will be ignored

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADUAREPORTS - Ukrainian reports

• Message number: 031

• Message text: Specified subtype for passport data will be ignored

What causes this issue?

Due to the existing settings for the priorities for Document Grouping
<ZH><LS>ID</></> (<ZK>UA Passport for Form P-2</>) in Customizing
activity
<DS:SIMG.OHAUA_REP_GENT_011>Determine Priorities of Documents for
Reporting</>, the subtype specified in the selection screen for the
<LS>Passport data</> field is not considered by the report.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

SAP recommends that you clear this <LS>Passport data</> field in your
variant of the report so that this warning message is not displayed in
future.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADUAREPORTS031 - Specified subtype for passport data will be ignored ?

  The SAP error message HRPADUAREPORTS031 indicates that there is an issue with the specified subtype for passport data in the context of HR (Human Resources) reporting. This message typically arises when the system encounters a subtype for passport data that it does not recognize or that is not configured correctly.
  Cause:
  
  Invalid Subtype: The subtype specified for the passport data may not exist in the system or may not be valid for the context in which it is being used.
  Configuration Issues: There may be a configuration issue in the HR module where the subtype is not properly defined or linked to the relevant data.
  Data Entry Errors: There could be errors in the data entry process where incorrect or unsupported subtypes are being used.
  
  Solution:
  
  
  Check Subtype Configuration:
  
  Go to the relevant configuration settings in SAP (usually in the IMG - Implementation Guide).
  Verify that the subtype for passport data is correctly defined and active.
  Ensure that the subtype is linked to the appropriate infotype (e.g., Infotype 0021 for Passport Data).
  
  
  
  Review Data Entries:
  
  Check the employee records to ensure that the correct subtype is being used for passport data.
  If necessary, correct any entries that are using invalid or unsupported subtypes.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources to understand the valid subtypes for passport data and ensure compliance with the system's requirements.
  
  
  
  Testing:
  
  After making changes, test the reporting functionality again to ensure that the error message no longer appears.
  
  
  
  Seek Support:
  
  If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee data. Infotype 0021 is specifically used for storing passport data.
  Subtypes: Subtypes are used to categorize data within an infotype. Each infotype can have multiple subtypes, and they must be correctly configured to avoid errors.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional guidance on configuration.
  
  By following these steps, you should be able to resolve the HRPADUAREPORTS031 error and ensure that the passport data is processed correctly in your SAP system.