How To Fix HRPADSA109 - Number of requested visa is not less than number of approved visa

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADSA - Message Class PB KSA

• Message number: 109

• Message text: Number of requested visa is not less than number of approved visa

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADSA109 - Number of requested visa is not less than number of approved visa ?

  The SAP error message HRPADSA109, which states "Number of requested visa is not less than number of approved visa," typically occurs in the context of managing employee visas within the SAP HR module, particularly in the area of personnel administration or global employee management.
  Cause:
  This error arises when there is an attempt to request a new visa for an employee, but the number of visas being requested exceeds or is equal to the number of visas that have already been approved for that employee. This is a validation check to ensure that the system maintains accurate records of visa statuses and prevents the submission of excessive visa requests.
  Solution:
  To resolve this error, you should take the following steps:
  
  
  Review Current Visa Status: Check the current visa records for the employee in question. You can do this by navigating to the relevant infotype (e.g., Infotype 2001 - Absences or Infotype 2002 - Leave Entitlement) to see how many visas are currently approved.
  
  
  Adjust Visa Request: If you are trying to request a new visa, ensure that the number of requested visas is less than the number of approved visas. You may need to modify the request to comply with this requirement.
  
  
  Check for Errors in Data Entry: Ensure that there are no data entry errors in the visa records. Sometimes, incorrect data can lead to discrepancies in the number of approved versus requested visas.
  
  
  Consult with HR or Legal: If you are unsure about the visa policies or the number of visas that can be requested, consult with your HR department or legal team to ensure compliance with immigration laws and company policies.
  
  
  System Configuration: If the error persists and you believe it should not be occurring based on your business rules, it may be necessary to check the configuration settings in SAP. This may require assistance from an SAP HR consultant or your IT department.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to visa management in SAP, such as Infotype 2001 (Absences) and Infotype 2002 (Leave Entitlement).
  Documentation: Review SAP documentation or user manuals related to personnel administration and visa management for additional guidance.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its software, and there may be specific notes addressing this error.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.