How To Fix HRPADSA094 - Exclude the records without visa number

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADSA - Message Class PB KSA

• Message number: 094

• Message text: Exclude the records without visa number

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADSA094 - Exclude the records without visa number ?

  The SAP error message HRPADSA094, which states "Exclude the records without visa number," typically occurs in the context of HR (Human Resources) processes, particularly when dealing with employee data that requires visa information for compliance or reporting purposes.
  Cause:
  This error is triggered when the system encounters records (usually employee records) that are expected to have a visa number but do not. This can happen for several reasons:
  
  The employee does not have a visa, and the system is configured to require this information.
  The visa number field is left blank or not filled out correctly in the employee's master data.
  There may be a configuration issue in the system that mandates visa numbers for certain employee types or statuses.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Records:
  
  Review the employee records that are causing the error. Look for the visa number field in the relevant infotype (e.g., Infotype 2001 for Work Permit).
  Ensure that all employees who are required to have a visa number have this field filled out correctly.
  
  
  
  Update Missing Information:
  
  If an employee does have a visa but the number is missing, update the employee's record with the correct visa number.
  If an employee does not require a visa (e.g., local employees), ensure that the system is configured to exclude them from the visa number requirement.
  
  
  
  Configuration Check:
  
  Review the configuration settings in the SAP system related to visa management. Ensure that the rules for visa number requirements are set correctly based on your organization's policies.
  If necessary, consult with your SAP HR module administrator or a functional consultant to adjust the configuration.
  
  
  
  Testing:
  
  After making the necessary updates, run the process again to see if the error persists. Ensure that the changes have resolved the issue.
  
  
  
  Documentation and Training:
  
  Document the changes made and provide training to HR personnel on the importance of maintaining accurate visa information in employee records.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to employee data, such as Infotype 2001 (Work Permit) and Infotype 0006 (Addresses), where visa information might be stored.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system with notes that can provide additional context or solutions.
  Compliance: Ensure that your organization complies with local labor laws and immigration regulations regarding employee visas.
  
  By following these steps, you should be able to resolve the HRPADSA094 error and ensure that your employee records are complete and compliant.