How To Fix HRPADSA028 - ID type:&1 ID No:&2 already assigned to employee: &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADSA - Message Class PB KSA

• Message number: 028

• Message text: ID type:&1 ID No:&2 already assigned to employee: &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADSA028 - ID type:&1 ID No:&2 already assigned to employee: &3 ?

  The SAP error message HRPADSA028 indicates that an ID type (such as a social security number, employee ID, etc.) is already assigned to another employee in the system. This typically occurs during the process of creating or updating employee records in the Human Resources (HR) module of SAP.
  Cause:
  
  Duplicate ID Assignment: The ID type and ID number you are trying to assign to an employee is already in use by another employee in the system.
  Data Entry Error: There may have been a mistake in entering the ID number, leading to an attempt to assign an ID that is already associated with another employee.
  Data Migration Issues: If data was migrated from another system, there may be duplicates that were not resolved during the migration process.
  
  Solution:
  
  
  Verify ID Assignment:
  
  Check the ID type and ID number you are trying to assign. Ensure that it is not already assigned to another employee.
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to look up the ID in question.
  
  
  
  Correct the ID:
  
  If the ID is indeed already assigned to another employee, you will need to either:
  
  Use a different ID number for the employee you are trying to create or update.
  If the ID should belong to the employee you are working on, investigate why it is assigned to another employee and take appropriate action (e.g., unassign it from the other employee if necessary).
  
  
  
  
  
  Check for Data Migration Issues:
  
  If this issue arose after a data migration, review the migration data for duplicates and resolve any inconsistencies.
  
  
  
  Consult with HR or IT:
  
  If you are unsure about the ID assignment or how to proceed, consult with your HR department or IT support team for guidance.
  
  
  
  Related Information:
  
  ID Types: Different ID types can include social security numbers, tax IDs, or other identifiers specific to your organization.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR for managing employee data.
  Authorization: Ensure you have the necessary permissions to view and modify employee records in SAP.
  
  By following these steps, you should be able to resolve the HRPADSA028 error and successfully manage employee ID assignments in SAP.