How To Fix HRPADRUREPORTS031 - Employee does not have vacation data in the current period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRUREPORTS - HR-RU: message class for HR RU reports

• Message number: 031

• Message text: Employee does not have vacation data in the current period

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRUREPORTS031 - Employee does not have vacation data in the current period ?

  The SAP error message HRPADRUREPORTS031 indicates that the employee does not have any vacation data for the specified period when trying to generate a report or perform an action related to vacation entitlements. This can occur in various HR-related transactions or reports within the SAP system.
  Cause:
  
  No Vacation Entitlement: The employee may not have any vacation entitlement set up for the current period.
  Incorrect Time Period: The report or transaction may be referencing a time period where the employee has not accrued any vacation.
  Data Entry Issues: There may be missing or incorrect data in the employee's master data or time management records.
  Employee Status: The employee may be in a status (e.g., inactive, on leave) that does not allow for vacation accrual.
  Configuration Issues: There may be issues with the configuration of the vacation entitlement rules in the system.
  
  Solution:
  
  Check Employee Master Data: Verify the employee's master data to ensure that vacation entitlements are correctly set up. This includes checking the employee's infotype records (e.g., IT2006 for absence quota).
  Review Time Period: Ensure that the report is being run for the correct time period. If the employee has not accrued vacation for that period, the report will not return any data.
  Update Vacation Entitlements: If the employee is entitled to vacation but it is not reflected in the system, update the relevant infotypes to reflect the correct vacation entitlement.
  Check Employee Status: Confirm that the employee is in an active status and eligible for vacation accrual.
  Consult Configuration: If the issue persists, consult with your SAP HR configuration team to ensure that the vacation entitlement rules are correctly configured in the system.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as IT2006 (Absence Quotas) and IT0001 (Organizational Assignment) to understand how vacation data is stored.
  Reports: Use standard SAP reports to check vacation entitlements and balances, such as the "Vacation Balance Report."
  SAP Notes: Check SAP Notes for any known issues or patches related to vacation data processing.
  User Authorization: Ensure that the user running the report has the necessary authorizations to view employee vacation data.
  
  If the problem continues after checking these areas, it may be beneficial to engage with your SAP support team or consult SAP documentation for further troubleshooting steps.