How To Fix HRPADRUIT145 - In the period &1 - &2, a HWC record &3 already exists for assignment &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRUIT - HR RU Infotypes messages

• Message number: 145

• Message text: In the period &1 - &2, a HWC record &3 already exists for assignment &4

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRUIT145 - In the period &1 - &2, a HWC record &3 already exists for assignment &4 ?

  The SAP error message HRPADRUIT145 typically occurs in the context of Human Resources (HR) and Payroll when there is an attempt to create or modify a HWC (Health and Welfare Contribution) record for an employee, but a record already exists for the specified period and assignment. 
  Cause:
  The error indicates that there is a duplicate HWC record for the same employee assignment within the specified period. This can happen due to:
  
  An attempt to create a new HWC record for a period where one already exists.
  Data entry errors where the same record is being processed multiple times.
  Issues with data migration or integration where records were not properly checked for duplicates.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if a HWC record already exists for the specified period and assignment.
  Look for the specific record with the given assignment number and period.
  
  
  
  Modify or Delete Existing Record:
  
  If a record already exists and is correct, you may need to modify it instead of creating a new one.
  If the existing record is incorrect or no longer needed, you can delete it to allow for the creation of a new record.
  
  
  
  Review Data Entry Processes:
  
  Ensure that data entry processes are robust to prevent duplicate entries. Implement checks or validations to alert users when they attempt to create a duplicate record.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP HR module expert for specific guidelines on handling HWC records.
  
  
  
  Check for Customizations:
  
  If your SAP system has customizations or enhancements, ensure that they are not causing the issue. Sometimes custom logic can lead to unexpected behavior.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to create or modify HWC records.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it. If the issue persists, consider reaching out to your SAP support team for further assistance.