How To Fix HRPADRU_PS_REPS001 - Employee does not have public service length data

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRU_PS_REPS - Messages in Public Sector reporting

• Message number: 001

• Message text: Employee does not have public service length data

What causes this issue?

No information about length of public service is available for the
employee with a public service contract. For an employee with a public
service contract, the length of public service is automatically
calculated based on infotype 0001, or from data entered in infotype 0294
(you can manually set public service work experience during previous
employments of the employee).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRU_PS_REPS001 - Employee does not have public service length data ?

  The SAP error message HRPADRU_PS_REPS001 indicates that the employee does not have the necessary public service length data in the system. This error typically arises in the context of HR and payroll processing, particularly in countries where public service length is a relevant factor for payroll calculations, benefits, or other HR-related processes.
  Cause:
  
  Missing Data: The employee's record may not have the required public service length data populated. This could be due to incomplete data entry during the employee's onboarding or updates.
  Incorrect Configuration: The system configuration for public service length may not be set up correctly, leading to the inability to retrieve or calculate the necessary data.
  Data Migration Issues: If the employee data was migrated from another system, there may have been issues during the migration process that resulted in missing public service length data.
  Employee Status: The employee may not be in a status that qualifies for public service length data, such as being a contractor or temporary employee.
  
  Solution:
  
  Check Employee Data: Verify the employee's master data in the SAP system. Ensure that the public service length data is correctly entered and complete. This can typically be done in transaction codes like PA30 (Maintain HR Master Data).
  Update Records: If the data is missing, update the employee's record with the correct public service length information. This may involve entering the start date of public service, previous employment details, or other relevant information.
  Review Configuration: Check the configuration settings related to public service length in the SAP system. This may involve consulting with an SAP HR functional consultant to ensure that the system is set up correctly to handle public service length data.
  Data Migration Review: If the issue arose after a data migration, review the migration process to ensure that all necessary data was transferred correctly. You may need to re-import or manually enter missing data.
  Consult Documentation: Refer to SAP documentation or support notes related to the HR module and public service length to understand any specific requirements or configurations that may be necessary.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and others that may help in managing employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to the HR module and public service length data.
  User Roles: Ensure that the user has the appropriate permissions to view and edit employee data in the SAP system.
  Testing: After making changes, conduct tests to ensure that the error does not reoccur and that the public service length data is being processed correctly in payroll or other relevant functions.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a qualified SAP consultant for further assistance.