How To Fix HRPADRU_NDFL008 - Tax agent is not defined for employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRU_NDFL - Error messages related to 2-NDFL and 6-NDFL forms

• Message number: 008

• Message text: Tax agent is not defined for employee

What causes this issue?

The system has detected that no tax agents (organizations responsible
for administration of income tax) are assigned to employee's incomes.

System Response

The system sends an error message.

How to fix this error?

You have the following options:

For Concurrent Employment:
Check that grouping values stored in payroll result table <ZH>GROUPING
</> do match the current state of your legal entities objects (object
type <ZH>OR</>) and the relationships between them and the
organizational units to which your employee is assigned.
For more information, see SAP Library at SAP Help Portal at <ZK>Payroll
Russia for Concurrent Employment -> Infotypes for Concurrent Employment
-> Legal Properties (Infotype 1655).</>

For Single Employment:
Check your settings in SAP Implementation Guide under <ZK> Payroll ->
Payroll: Russia -> Reporting -> Enter Data About Organization.</> You
should have at least one record in SAP Implementation Guide under <ZK>
Payroll -> Payroll: Russia -> Reporting specified in the fields
<DS:DE.P33_SOORT>Organization Type</> and
<DS:DE.P33_INSTL>Data Type</> for tax agents to be assigned to your
employees incomes.</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRU_NDFL008 - Tax agent is not defined for employee ?

  The SAP error message HRPADRU_NDFL008, which states "Tax agent is not defined for employee," typically occurs in the context of payroll processing in the Russian version of SAP HR (Human Resources). This error indicates that the system cannot find a tax agent assigned to the employee for whom the payroll is being processed. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Missing Tax Agent Assignment: The employee does not have a tax agent assigned in their master data.
  Incorrect Configuration: The tax agent configuration in the system may not be set up correctly.
  Data Entry Errors: There may be errors in the employee's master data or in the tax agent's configuration.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Go to the employee's master data (transaction code PA30).
  Check the "Tax Data" infotype (IT 0015) to see if a tax agent is assigned.
  If not, you need to assign a tax agent to the employee.
  
  
  
  Assign a Tax Agent:
  
  If the tax agent is missing, you can add it by editing the Tax Data infotype (IT 0015) and entering the appropriate tax agent information.
  
  
  
  Verify Tax Agent Configuration:
  
  Ensure that the tax agent is correctly configured in the system. This can be done in the customizing settings (transaction code SPRO).
  Navigate to Payroll > Russia > Taxation > Define Tax Agents and check if the tax agent is defined correctly.
  
  
  
  Check for Data Consistency:
  
  Ensure that there are no inconsistencies in the employee's data that might prevent the system from recognizing the tax agent.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to HR payroll processing in Russia for any specific requirements or updates regarding tax agents.
  
  
  
  Related Information:
  
  Tax Agent Role: In Russia, a tax agent is responsible for withholding and remitting taxes on behalf of employees. It is crucial for compliance with local tax laws.
  Infotypes: Familiarize yourself with relevant infotypes such as IT 0015 (Tax Data) and IT 0001 (Organizational Assignment) as they are critical for payroll processing.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP HR support team or a consultant who specializes in SAP payroll for further assistance.