How To Fix HRPADRU_LEGAL_FORMS131 - There are more then one valid passport for partner &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRU_LEGAL_FORMS - Legal forms RU

• Message number: 131

• Message text: There are more then one valid passport for partner &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRU_LEGAL_FORMS131 - There are more then one valid passport for partner & ?

  The SAP error message HRPADRU_LEGAL_FORMS131 indicates that there are multiple valid passport records for a specific partner (employee or individual) in the system. This situation can arise in the context of managing employee data, particularly in modules related to Human Resources and Legal Forms.
  Cause:
  
  Duplicate Records: The primary cause of this error is the existence of multiple valid passport entries for the same employee or partner in the database. This can happen due to data entry errors, system imports, or lack of proper data validation.
  Data Migration Issues: If data was migrated from another system, it’s possible that duplicate records were created during the migration process.
  Incorrect Validity Dates: If the validity dates of the passports overlap or are not set correctly, the system may interpret this as having multiple valid passports.
  
  Solution:
  
  Review Passport Records: Check the employee's passport records in the system. Look for any duplicates or inconsistencies in the data.
  Delete or Archive Duplicates: If you find duplicate passport entries, determine which records are valid and delete or archive the unnecessary ones. Ensure that only one valid passport record remains for the partner.
  Correct Validity Dates: Ensure that the validity dates for the passport records are set correctly. If a passport has expired, it should be marked as such.
  Data Validation: Implement data validation rules to prevent the entry of duplicate passport records in the future. This can include checks during data entry or batch processing.
  Consult Documentation: Refer to SAP documentation or support for specific steps related to your version of SAP and the HR module you are using.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  User Roles and Permissions: Ensure that users who are entering or managing passport data have the appropriate roles and permissions to avoid unauthorized changes.
  Training: Provide training for HR personnel on how to manage employee data effectively, including how to handle passport records.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules for further assistance.