How To Fix HRPADQA170 - Exclude the records without visa number

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 170

• Message text: Exclude the records without visa number

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA170 - Exclude the records without visa number ?

  The SAP error message HRPADQA170, which states "Exclude the records without visa number," typically occurs in the context of HR (Human Resources) data processing, particularly when dealing with employee records that require visa information for compliance or reporting purposes.
  Cause:
  This error arises when the system encounters employee records that are expected to have a visa number, but the relevant field is either empty or not populated. This can happen due to:
  
  Incomplete Data Entry: The employee's visa information was not entered during the onboarding process or subsequent updates.
  Data Migration Issues: If data was migrated from another system, some records may not have been correctly transferred, leading to missing visa numbers.
  Incorrect Configuration: The system may be configured to require visa numbers for certain processes, but not all records have this information.
  
  Solution:
  To resolve the HRPADQA170 error, you can take the following steps:
  
  Data Review: Check the employee records that are causing the error. Identify which records are missing visa numbers.
  Data Entry: For employees who require a visa number, ensure that the relevant information is entered into the system. This can typically be done through the employee master data transaction (e.g., PA30).
  Data Cleanup: If there are records that do not require a visa number (e.g., local employees), you may need to exclude these records from the processing or reporting that is triggering the error.
  Configuration Check: Review the configuration settings in the SAP system to ensure that the requirement for a visa number is appropriate for your organization’s needs. Adjust settings if necessary.
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance on handling this error in your version of SAP.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA40 (Personnel Actions) for managing employee records.
  Reporting: If this error occurs during a reporting process, check the report parameters to ensure that only relevant records are included.
  User Roles: Ensure that users responsible for data entry have the appropriate roles and permissions to update visa information.
  SAP Notes: Check for any SAP Notes related to HR data processing and visa management that may provide additional insights or fixes.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in HR modules.