How To Fix HRPADQA168 - Maintain the issue date, expiry date and place of issue

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 168

• Message text: Maintain the issue date, expiry date and place of issue

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA168 - Maintain the issue date, expiry date and place of issue ?

  The SAP error message HRPADQA168 typically occurs in the context of maintaining employee data, particularly when dealing with personal information such as identification documents or certifications. This error indicates that certain required fields related to the issue date, expiry date, and place of issue for a document (like a passport, ID card, or certification) have not been filled out correctly or are missing.
  Cause:
  The error is triggered when:
  
  The issue date, expiry date, or place of issue fields are left blank.
  The dates entered are not in the correct format or are logically inconsistent (e.g., the expiry date is earlier than the issue date).
  The system requires these fields to be filled out for compliance or reporting purposes.
  
  Solution:
  To resolve the HRPADQA168 error, follow these steps:
  
  
  Access the Relevant Infotype: Navigate to the infotype where the error is occurring (e.g., Infotype 0021 for "Personal ID" or Infotype 0041 for "Date of Birth").
  
  
  Fill in Required Fields:
  
  Issue Date: Enter the date when the document was issued.
  Expiry Date: Enter the date when the document will expire. Ensure that this date is later than the issue date.
  Place of Issue: Enter the location where the document was issued (this could be a city, country, or specific issuing authority).
  
  
  
  Check Date Formats: Ensure that the dates are entered in the correct format as per your system's configuration (e.g., DD/MM/YYYY or MM/DD/YYYY).
  
  
  Save Changes: After filling in the required fields, save the changes and check if the error persists.
  
  
  Consult Documentation: If you are unsure about the required fields or their formats, refer to your organization's SAP documentation or guidelines.
  
  
  Contact Support: If the issue continues after verifying the entries, consider reaching out to your SAP support team or HR department for further assistance.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR that deal with personal data and documentation.
  User Roles: Ensure that you have the necessary permissions to edit the employee data in the system.
  Data Consistency: Regularly check for data consistency in employee records to avoid similar errors in the future.
  Training: If you are new to SAP HR, consider undergoing training to better understand how to manage employee data and resolve common errors.
  
  By following these steps, you should be able to resolve the HRPADQA168 error and maintain the necessary employee documentation correctly.