How To Fix HRPADQA106 - Visa number &1 already exists in system; check your entry

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 106

• Message text: Visa number &1 already exists in system; check your entry

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA106 - Visa number &1 already exists in system; check your entry ?

  The SAP error message HRPADQA106 indicates that there is an attempt to enter a Visa number (or similar identification number) that already exists in the system. This typically occurs in the context of employee data management, particularly in modules related to Human Resources (HR) and Personnel Administration.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the Visa number you are trying to enter for an employee is already associated with another employee or record in the system.
  Data Migration Issues: If data has been migrated from another system, there may be duplicate Visa numbers that were not cleaned up before the migration.
  Incorrect Data Entry: There may be a typographical error in the Visa number being entered, leading to confusion with an existing record.
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for the existing Visa number in the system.
  Verify if the Visa number is indeed associated with another employee.
  
  
  
  Correct the Entry: 
  
  If you find that the Visa number is already in use, you will need to either:
  
  Use a different Visa number if applicable.
  Update the existing record if the Visa number needs to be changed or corrected.
  
  
  
  
  
  Data Cleanup: 
  
  If this is a result of data migration, consider performing a data cleanup to remove or merge duplicate records.
  
  
  
  Consult with HR Team: 
  
  If you are unsure about the validity of the Visa number or how to proceed, consult with your HR team or the person responsible for maintaining employee records.
  
  
  
  System Configuration: 
  
  In some cases, the system configuration may need to be reviewed to ensure that it is set up correctly to handle unique identifiers like Visa numbers.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and SE16 (Data Browser) to help you navigate employee records.
  Documentation: Review SAP documentation or help files related to HR data management for additional context on handling unique identifiers.
  User Roles: Ensure that you have the appropriate permissions to view and edit employee records in the SAP system.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult SAP Notes for any known issues or patches related to this error message.