How To Fix HRPADQA105 - This visa number is already entered; change your entry

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 105

• Message text: This visa number is already entered; change your entry

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA105 - This visa number is already entered; change your entry ?

  The SAP error message HRPADQA105, which states "This visa number is already entered; change your entry," typically occurs in the context of managing employee data related to visas in the SAP Human Capital Management (HCM) module. This error indicates that the visa number you are trying to enter for an employee already exists in the system, which prevents duplicate entries.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the visa number you are trying to enter has already been recorded for the same employee or possibly for another employee in the system.
  Data Integrity Rules: SAP enforces data integrity rules to ensure that each visa number is unique within the relevant context (e.g., for a specific employee or across the organization).
  
  Solution:
  
  
  Check Existing Entries: 
  
  Review the existing visa records for the employee in question. You can do this by navigating to the relevant infotype (usually Infotype 02 - Personal Data or Infotype 12 - Additional Personal Data) and checking if the visa number is already listed.
  
  
  
  Modify Existing Entry: 
  
  If the visa number is already present and needs to be updated, you can modify the existing entry instead of trying to create a new one.
  
  
  
  Use a Different Visa Number: 
  
  If you are trying to enter a new visa number, ensure that it is indeed unique and not already in use. If it is a new visa, double-check the number for any typographical errors.
  
  
  
  Consult with HR or System Administrator: 
  
  If you are unsure about the existing entries or how to proceed, consult with your HR department or the SAP system administrator for guidance.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HCM that deal with employee data, especially those related to personal information and visa details.
  Data Entry Guidelines: Ensure that you follow the organization's data entry guidelines to avoid similar issues in the future.
  SAP Notes and Documentation: Check SAP Notes or the official SAP Help Portal for any specific notes related to this error message, as there may be updates or patches that address similar issues.
  
  By following these steps, you should be able to resolve the HRPADQA105 error and successfully manage visa entries in SAP.